Construction Project Administrator

2 weeks ago


Santa Clara, California, United States Vulcan Construction, Inc. Full time
Job Overview

The Construction Project Administrator plays a vital role in supporting the Project Managers throughout the lifecycle of construction projects.

Key Responsibilities

• Assist the Project Manager during the bidding phase of new initiatives, which includes distributing invitations to bid and collecting proposals.

• Prepare and compile job initiation documentation for new projects and establish them within Viewpoint Spectrum.

• Input the project budget into Viewpoint Spectrum.

  • Generate all necessary work orders.
  • Prepare change orders for owners and subcontractors, while managing the change order log.
  • Monitor all subcontractor documentation.
  • Request and manage all submittals, ensuring they are entered and submitted to clients and architects, while keeping track of long-lead items.
  • Draft and maintain a log of all Requests for Information (RFIs).
  • Provide comprehensive support to the project team across various aspects.
  • Assist in updating and uploading all project drawings.
  • Verify that subcontractor insurance remains current.
  • Facilitate communication with clients, subcontractors, architects, and engineers.
  • Help organize meetings and conferences.
  • Participate in weekly meetings, conference calls, or site visits as required, including taking notes, preparing meeting minutes, and distributing them to the project team.
  • Ensure timely project closeout.
About Vulcan Construction Inc.

Vulcan Construction Inc. is a comprehensive commercial general contracting firm. With over 16 years of experience, we specialize in delivering high-quality commercial shells, tenant improvements, retail spaces, and Class A high-rise buildings with integrity and commitment. Our steady growth is a testament to our dedication to providing clients with exceptional professional service and superior finished products. We believe in fostering strong relationships with our employees, clients, and all members of the construction team. Our commitment to excellence is reflected in our hiring practices, as we strive to employ the best talent in the industry.


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