Personal Assistant to Luxury Executive

2 weeks ago

New York, New York, United States Vensure Employer Services Full time

A prestigious global luxury brand is in search of a bilingual (English and French) Personal Assistant to support its C-level executive. The ideal candidate will possess the following key attributes: (1) a background in luxury retail, (2) fluency in both English and French, and (3) a proven history as an Executive Assistant.

Exceptional written and verbal French communication skills are essential, along with a profound understanding of French culture and familiarity with the Paris region.

  • Some personal assistant responsibilities will be involved.
  • A high emotional intelligence is crucial—understanding the nuances of scheduling high-profile lunches versus casual dining based on attendees.
  • Ability to engage with celebrities and their teams while maintaining confidentiality is paramount.
Job Responsibilities:

Calendar Management
  • Collaborate with the team to maintain a dynamic calendar that aligns with the needs of the brand's creative team.
  • Oversee the logistics (flights, accommodations, visas, transportation, reservations, etc.) for a busy international travel schedule.
  • Work closely with Management to ensure the executive has sufficient time to review projects and meet deadlines.
  • Assist Management in developing agendas and preparing necessary materials for meetings with other executives.
Administrative Support & Communication
  • Draft and prepare general correspondence.
  • Exhibit high emotional acumen and situational awareness.
  • Organize, coordinate, and maintain office operations.
  • Review and approve expense reports systematically.
  • Build and nurture relationships with cross-functional Administrative and Executive Assistants.
  • Prepare and submit requests for facilities.
  • Ensure all necessary preparations and tools are available for scheduled meetings and special events.
  • Some personal assistant tasks will be required.
Project Management
  • Engage in special projects as assigned by leadership.
  • Lead a variety of personal and professional tasks as needed.
Required Qualifications:
  • Minimum of 5+ years of experience supporting luxury executives.
  • Outstanding English and French verbal and written communication skills, with the ability to work independently and collaboratively.
  • Proficient in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Exceptional organizational skills and meticulous attention to detail.
  • A passion for supporting others in a creative and dynamic environment.
  • A strong sense of independence and initiative.
  • Ability to manage multiple projects while effectively prioritizing tasks.
  • Resilient, diplomatic, discreet, and trustworthy.
  • Maturity and discretion in handling confidential matters.
  • A proactive team player.

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