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Executive Personal Assistant

2 months ago

New York, New York, United States Hire Society Full time

Position Overview:

A distinguished Principal in New York City is in search of a highly efficient and detail-oriented Executive Personal Assistant. This role involves providing extensive support in managing a dynamic schedule and overseeing residences in both NYC and the Hamptons. The successful candidate will demonstrate exceptional communication abilities, maintain confidentiality, and adeptly handle a diverse range of responsibilities.

Key Responsibilities:

  • Oversee the upkeep and management of the NYC and Hamptons residences, ensuring all properties are organized and operational.
  • Manage the Principal's calendar, coordinating appointments, meetings, and events.
  • Facilitate daily activities, ensuring effective time management.
  • Handle various administrative tasks, including managing correspondence and personal errands.
  • Complete all assignments with a high degree of accuracy and discretion.
  • Assist in the care and oversight of pets at the residences, ensuring their comfort and well-being.
  • Maintain a busy personal and family calendar with ongoing communication and follow-up.
  • Coordinate communication between offices, residences, vendors, and contractors.
  • Organize and manage travel itineraries and related logistics.
  • Address special requests, projects, and other duties as necessary.

Qualifications:

  • Strong command of the English language with outstanding verbal and written communication skills.
  • Excellent references from previous employers.
  • 2-5 years of relevant experience as a Personal Assistant within a private family setting.
  • Meticulous attention to detail and exceptional organizational skills.
  • Proficient in both Mac and PC systems.
  • Professional demeanor and the ability to exercise discretion at all times.
  • Experience and comfort with pets or animals is essential.
  • Proven reliability and commitment in previous roles.
  • Valid Driver's License with the ability to drive in urban and suburban settings.
  • Legally authorized to work in the United States.

This position requires a proactive individual who can anticipate needs and solve problems effectively while managing a variety of tasks in a fast-paced environment.