Administrative Operations Coordinator

2 weeks ago

Denver, Colorado, United States Shelton Capital Management Full time

Shelton Capital Management is seeking an Administrative Operations Coordinator to assist in the effective organization and management of daily administrative functions within the firm. In this capacity, you will be responsible for overseeing routine office activities, handling administrative responsibilities, and ensuring the seamless operation of our workplace. We are in search of an individual with exceptional organizational and communication abilities, who is dedicated to fostering a positive and efficient work environment. The ideal candidate will be a diligent professional capable of managing a diverse range of office administrative duties, with a strong focus on detail and discretion.

The successful candidate may possess experience in non-profit organizations or have a background in administrative and office management. As an Administrative Operations Coordinator, you will serve as a vital support resource for various departments within the firm, contributing significantly to maintaining a welcoming and productive office atmosphere.

Key Responsibilities:

  • Provide comprehensive administrative support to the Human Resources and Operations Manager, as well as the office team.
  • Manage invoice processing, budget oversight, and accounts receivable/payable.
  • Oversee facility and office management tasks.
  • Coordinate project management activities.
  • Assist with the onboarding and offboarding processes for employees.
  • Schedule interviews and prepare candidate itineraries.
  • Plan and execute office social events, including team-building activities and celebrations.
  • Organize various volunteer initiatives.
  • Schedule and document minutes for recurring committee meetings.
  • Assist in arranging business travel and accommodations.
  • Budget, order, receive, and maintain office supplies.
  • Manage and coordinate office calendars.
  • Take on additional responsibilities as assigned.
  • Be open to becoming a Notary Public in the state of Colorado.

The Skills You Bring:

  • Self-motivated with the ability to prioritize tasks in a dynamic environment.
  • Proactive in identifying potential issues and developing solutions.
  • Strong time management capabilities.
  • Effective communicator, both verbally and in writing.
  • Highly organized with meticulous attention to detail.
  • Ability to manage multiple tasks and meet deadlines.
  • Capable of taking initiative and working independently, as well as collaboratively.
  • Exemplifies professionalism and ethical standards.
  • Passionate about delivering exceptional client service.
  • Motivated to succeed and grow within the organization.
  • Strong analytical and problem-solving skills.
  • Proficient in Microsoft Word and Excel, with a willingness to learn new software.
  • Experience with QuickBooks is advantageous.

At Shelton Capital Management, we blend the advantages of a large institutional firm—experience, sophistication, and a variety of investment solutions—with the client-focused approach of an independent investment boutique. Our team of seasoned investment professionals and dedicated client service staff is committed to meeting the needs of all stakeholders, including financial advisors and individual investors.

The ideal candidate will be eager to develop a comprehensive skill set within a small organization, enjoying the opportunity to assist others and grow alongside the company as it expands.

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