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Administrative Coordinator

2 months ago

Denver, Colorado, United States Park Lawn Memorial Group, LLC. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Park Lawn Memorial Group, LLC. As a key member of our staff, you will be responsible for providing administrative support to our business operations, ensuring the smooth day-to-day functioning of our organization.

Key Responsibilities
  • Administrative Support
    • Provide administrative assistance to our business operations team, including answering phone calls, responding to emails, and preparing correspondence.
    • Manage and maintain accurate records, files, and databases.
    • Coordinate travel arrangements, meetings, and appointments as needed.
  • Accounting and Financial Management
    • Process and reconcile financial transactions, including accounts payable and accounts receivable.
    • Prepare and submit financial reports, including daily deposit reports and reconciliations.
    • Assist with budgeting and forecasting, as needed.
  • Office Management
    • Oversee the maintenance of our office supplies, equipment, and facilities.
    • Ensure the office is organized and clutter-free, with all necessary materials and resources readily available.
    • Coordinate with vendors and suppliers to ensure timely delivery of goods and services.
  • Customer Service
    • Provide exceptional customer service to our clients, responding to their inquiries and concerns in a timely and professional manner.
    • Assist with client onboarding, including preparing and processing necessary paperwork.
    • Develop and maintain relationships with clients, ensuring their needs are met and exceeded.
  • Special Projects
    • Assist with special projects and initiatives, as needed, to support the growth and development of our organization.
    • Contribute to the development and implementation of new processes and procedures to improve efficiency and effectiveness.
Requirements
  • Education and Experience
    • High school diploma or equivalent required; associate's or bachelor's degree preferred.
    • Minimum two years of administrative experience, preferably in a business operations or office management role.
  • Skills and Qualifications
    • Excellent communication and interpersonal skills, with the ability to work effectively with diverse groups and individuals.
    • Strong organizational and time management skills, with the ability to prioritize tasks and meet deadlines.
    • Proficiency in Microsoft Office Suite, including Word, Excel, and Outlook.
    • Ability to maintain confidentiality and handle sensitive information with discretion.
    • Flexibility and adaptability, with the ability to adjust to changing priorities and deadlines.
Working Conditions

This position is based in our office and requires regular attendance and punctuality. The physical demands of this role include sitting, standing, and walking for extended periods, as well as occasional lifting and carrying of office supplies and equipment. The work environment is fast-paced and dynamic, with a focus on providing exceptional customer service and support to our clients.