Administrative Coordinator
7 days ago
Prestige Staffing, Inc. Seeks Administrative Professional
We are seeking a highly skilled and organized administrative professional to join our team at Prestige Staffing, Inc. as an Administrative Coordinator | Investment Banking. The ideal candidate will possess excellent administrative and people skills, with a strong ability to multitask and work in a fast-paced environment.
Key Responsibilities
- Coordinate multiple internal projects and tasks for a diverse group of investment banking professionals, ensuring timely completion and high-quality results.
- Prepare client-facing memoranda, proposals, large mailings, seminar textbooks, reports, and other deliverables, utilizing strong writing and editing skills.
- Proofread, edit, and format documents, maintaining attention to detail and ensuring accuracy.
- Perform project data entry, tracking, and reporting, utilizing proficiency in MS Office software.
- Manage and update contact lists, ensuring up-to-date information and efficient communication.
- Plan and coordinate onsite and offsite meetings, conference calls, and lunches, utilizing strong organizational skills.
- Perform deal-specific research, utilizing strong analytical and problem-solving skills.
- Maintain electronic data rooms, including granting access, setting permissions, and uploading documents, ensuring secure and efficient data management.
- Assist with FINRA compliance efforts, ensuring adherence to regulatory requirements.
- Maintain contracts, subscriptions, membership, and registration renewals, ensuring timely and accurate processing.
- Work in conjunction with the accounting group to maintain required documentation for annual audit, ensuring accuracy and completeness.
- Perform general office administrative duties, including processing expenses and invoices, coordinating staff calendars, scanning documents, faxing, copying, and printing.
- Perform other duties as assigned, utilizing flexibility and adaptability.
Requirements
- Bachelor's or associate degree from an accredited college or university, or an equivalent number of years of work experience.
- 3+ years of experience in an administrative support role or equivalent position.
- Strong customer service ethic and dedication to high-quality work product.
- Ability to thrive with minimal direction and supervision.
- Ability to maintain confidentiality.
- Proven organizational and time management skills, and the ability to efficiently manage multiple priorities in a fast-paced work environment.
- Excellent written and verbal communication, listening, problem-solving, interpersonal, and relationship-building skills.
- Demonstrated maturity and the ability to perform both individually and as a team player.
- Excellent proofreading, editing, and formatting skills.
- Strong proficiency in MS Office software (Word, PowerPoint, Excel).
Preferred Qualifications
- 2-3 years of financial services background.
- Ability to work 100% in an office environment.
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