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Senior Executive Assistant

2 months ago

New York, New York, United States TBG | The Bachrach Group Full time

Position Overview:

The Senior Executive Assistant will play a pivotal role in supporting the Founding Partner and COO by ensuring seamless management of their schedules and operational needs.

Key Responsibilities:

  • Efficiently manage and organize the Founding Partner's calendar, keeping both the Partner and COO updated on any modifications.
  • Provide daily reminders for all scheduled meetings and facilitate participation in calls.
  • Serve as a backup for the receptionist, handling phone calls as necessary.
  • Collaborate with the receptionist to onboard and offboard personnel associated with the firm.
  • Assist in maintaining the firmwide calendar and arrange travel logistics for partners and associates.
  • Ensure that the kitchen and office supplies are adequately stocked in coordination with the receptionist.
  • Maintain the firm's Contacts List and collaborate with paralegals and other assistants for regular updates.
  • Offer logistical and operational assistance to the COO and Founding Partner, which includes personal errands, scheduling medical appointments, and managing event RSVPs.
  • Work alongside the COO and travel agent to organize travel arrangements, create detailed itineraries, and confirm all trips with the financial controller.
  • Reconcile monthly credit card statements on a regular basis.
  • Manage the ordering and inventory of household supplies for domestic staff.
  • Coordinate daily schedules with the driver for the Founding Partner and communicate any changes promptly.
  • Engage with property management to ensure timely repairs and maintenance of residences.
  • Assist the COO and Controller with personal insurance claims as required.
  • Oversee the Founding Partner's vehicles and boats, ensuring compliance with insurance and inspection requirements.
  • Handle special projects and various administrative tasks as they arise.
  • Exhibit a 24/7 availability mindset, ready to respond to communications as needed.