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Executive Assistant

1 month ago

New York, New York, United States iCapital Full time
About the Role

iCapital is a leading financial technology platform that powers the world's alternative investment marketplace. Our innovative platform has transformed the way advisors, wealth management firms, asset managers, and banks evaluate and recommend bespoke public and private market strategies for their high-net-worth clients. With approximately $192 billion in global client assets invested in 1,585 funds, as of June 2024, iCapital is a pioneer in the industry.

Responsibilities
  • Manage calendars of senior managers with a high level of detail, coordinating and prioritizing daily tasks.
  • Arrange complex and detailed travel plans.
  • Process expense reports in a timely manner.
  • Manage logistics for Board of Directors' meetings and other company events as needed.
  • Format information for internal and external communications such as memos, emails, presentations, and reports.
  • Help move along deliverables, facilitate special requests, and contribute and execute on last-minute ideas.
  • Work as part of the larger facilities and administration team and support fellow executive assistants as needed.
Qualifications
  • Undergraduate college degree.
  • Prior experience as an Executive Assistant working with senior-level management.
  • Able to manage up through tact and anticipation of needs.
  • Possess a strong attention to detail and a high level of confidentiality.
  • Proficient in using Microsoft Office (Word, Outlook, Excel, and PowerPoint).
  • Excellent interpersonal communication skills; written and verbal.
  • Strong experience managing schedules and processes in a fast-paced environment.
  • Experience scheduling global travel, across multiple time zones, and multi-leg trips.
  • Team player and comfortable working with 30+ people, reporting to a senior admin.
  • Comfort operating within a dynamic environment and executing in situations where paths are uncharted.
  • Able and willing to provide executive support beyond the scope of a typical workday.
Benefits

iCapital offers a comprehensive benefits package that includes an employer-matched retirement plan, generously subsidized healthcare with 100% employer-paid dental, vision, telemedicine, and virtual mental health counseling, parental leave, and unlimited paid time off (PTO). We believe the best ideas and innovation happen when we are together. Employees in this role will work in the office four days, with the flexibility to work remotely one day. Every department has different needs, and some positions will be designated in-office jobs, based on their function.