Current jobs related to Executive Assistant - Minneapolis, Minnesota - Mortenson Construction

  • Executive Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Versique Full time

    Executive Assistant Job DescriptionThe ideal candidate will provide high-level administrative support to the executive team, ensuring the smooth operation of the executive office. This role is crucial in managing schedules, coordinating meetings, handling communication, and assisting with various projects.Key Responsibilities:Manage the executive office's...

  • Executive Assistant

    3 weeks ago

    Minneapolis, Minnesota, United States Ultimate Staffing Full time

    Job Title: Executive AssistantLocation: Onsite in Minneapolis, MNHours: Monday to Friday, 8am-5pmSalary: $55,000 - $65,000 per yearJob Responsibilities:Manage the executive's schedule, coordinate appointments, and arrange meetings.Screen and prioritize incoming communications, and respond accordingly.Prepare and edit correspondence, reports, presentations,...

  • Executive Assistant

    3 weeks ago

    Minneapolis, Minnesota, United States Ultimate Staffing Services Full time

    Job SummaryWe are seeking a highly skilled and organized Executive Assistant to provide administrative support to our senior executives. The ideal candidate will have a strong background in office management, excellent communication skills, and the ability to work independently with minimal supervision.Key Responsibilities:Manage complex schedules,...

  • Executive Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States MERCHANT & GOULD PC Full time

    Job DescriptionMerchant & Gould PC, a leading intellectual property law firm, is seeking an Executive Assistant to support the administrative tasks for various Executive Team initiatives and projects. This position will be located in downtown Minneapolis, MN.The ideal candidate will have the ability to exercise good judgment in a myriad of situations, with...

  • Executive Assistant

    3 days ago

    Minneapolis, Minnesota, United States Fairview Health Services Full time

    Job SummaryThe Executive Assistant position at Fairview Health Services is a dynamic role that requires exceptional administrative support skills. As a key member of our team, you will provide high-level administrative support to senior leadership, ensuring a smooth flow of work within their specific areas.Key Responsibilities• Manage senior leadership's...

  • Executive Assistant

    1 week ago

    Minneapolis, Minnesota, United States Canonical - Jobs Full time

    About the RoleCanonical is seeking a highly skilled and organized Executive Assistant to join our Corporate Operations team. As a key member of our global team, you will play a crucial role in ensuring the smooth operation of our business.Responsibilities:Support operations for one or more departments in the companyCoordinate monthly reports and schedule...

  • Executive Assistant

    1 week ago

    Minneapolis, Minnesota, United States Mesabi Metallics Company LLC Full time

    About Mesabi MetallicsMesabi Metallics Company LLC is a pioneering organization advancing sustainable mining practices and driving innovation in the iron ore industry. Our commitment extends to providing a safe work environment, supporting environmental stewardship, and generating value for all stakeholders.We are at a pivotal moment in Minnesota's mining...

  • Executive Assistant to the CEO

    4 weeks ago

    Minneapolis, Minnesota, United States Steele Recruiting Full time

    Job DescriptionSteele Recruiting LLC is a renowned Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.With nearly 20 years in recruitment, we have a solid...

  • Legal Executive Assistant

    1 month ago

    Minneapolis, Minnesota, United States Trustpoint Full time

    Trustpoint.One is seeking a skilled Legal Executive Assistant to support our team in Minneapolis, MN.The ideal candidate will have prior experience supporting c-suite executives or Partners at a law firm, providing exceptional support and ensuring seamless operations.Key Responsibilities:Provide concierge services to clients, including scheduling meetings...

  • Executive Chef Assistant

    2 weeks ago

    Minneapolis, Minnesota, United States 801 Fish Full time

    Job OverviewWe are seeking a highly skilled Sous Chef to join our team at 801 Restaurant Group. As a key member of our culinary team, you will be responsible for assisting our Executive Chef with kitchen operations, ensuring the highest quality and integrity of our food products.Key ResponsibilitiesAssist the Executive Chef in managing kitchen operations,...

  • Executive Administrative Assistant

    3 days ago

    Minneapolis, Minnesota, United States SAS Institute Full time

    Job SummaryWe are seeking an experienced Administrative Support Specialist to provide high-level administrative support to our Executive Team. The ideal candidate will have a strong background in calendar management, travel coordination, and expense reporting.Key ResponsibilitiesMaintains calendars and coordinate schedules for multiple executivesAssists with...

  • Executive Administrative Assistant

    1 week ago

    Minneapolis, Minnesota, United States MEDA - Metropolitan Economic Development Association Full time

    Job SummaryThe Executive Administrative Assistant will play a critical role in supporting the executives in achieving their goals and contributing to the growth of the organization. This position requires excellent written and verbal skills, the ability to handle multiple tasks, and strong attention to detail.Key ResponsibilitiesRecord and transcribe meeting...

  • Executive Assistant

    7 days ago

    Minneapolis, Minnesota, United States Russell Tobin Full time

    Job OverviewWe are seeking a highly organized and detail-oriented Executive Assistant to support our senior management team.The ideal candidate will have excellent interpersonal skills, strong organizational abilities, and the ability to prioritize multiple tasks seamlessly.Responsibilities include:Providing administrative support to the senior management...

  • Executive Chef Assistant

    1 month ago

    Minneapolis, Minnesota, United States Thomas Cuisine Full time

    Unlock Your Culinary PotentialAbout the RoleThomas Cuisine is seeking a highly skilled and motivated Sous Chef to join our team. As a key member of our culinary team, you will assist the Executive Chef in providing direction and guidance for the production of food, including implementation of systematic production methods, standardized recipes, portion...

  • Executive Chef Assistant

    2 months ago

    Minneapolis, Minnesota, United States Gecko Hospitality Full time

    Job SummaryWe are seeking a highly skilled and experienced Executive Chef Assistant to join our team at Gecko Hospitality. As a key member of our culinary team, you will be responsible for supporting our Kitchen Manager in the day-to-day operations of our kitchen.Key ResponsibilitiesSupport Kitchen Operations: Assist the Kitchen Manager in overseeing the...

  • Executive Administrative Assistant to the CEO

    7 days ago

    Minneapolis, Minnesota, United States Steele Recruiting Full time

    Job DescriptionSteele Recruiting LLC is a renowned Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.With nearly 20 years in recruitment, we have a solid...

  • Executive Chef Assistant

    2 weeks ago

    Minneapolis, Minnesota, United States Compass Group USA Full time

    Job SummaryAs a key member of our culinary team, the Sous Chef will assist the Executive Chef in preparing and cooking high-quality food, while ensuring seamless kitchen operations and exceptional customer service.Key Responsibilities:Cook and prepare food according to approved recipes and production standardsSupervise and coordinate the activities of cooks...

  • Account Executive Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Padilla Full time

    Transform with Purpose at PadillaWe're seeking a highly motivated and detail-oriented Assistant Account Executive to join our team at Padilla, a full-service agency that transforms brands and organizations through strategically creative communications.Key Responsibilities:Support account executives and other staff members in developing and implementing...

  • Executive Chef Assistant

    4 weeks ago

    Minneapolis, Minnesota, United States Crestview Management, LLC Full time

    Executive Sous Chef Job DescriptionThe Executive Sous Chef plays a pivotal role in the success of our restaurant, Crestview Management, LLC. Reporting directly to the Executive Chef, this individual will oversee the kitchen operations, ensuring seamless execution of our culinary vision.Key Responsibilities:Collaborate with the Executive Chef to develop and...

  • Executive Chef Assistant

    1 month ago

    Minneapolis, Minnesota, United States Compass Group USA Full time

    Job Summary:We are seeking a highly skilled and experienced Sous Chef to join our team at the University of Minnesota. As a key member of our culinary team, you will be responsible for assisting the Executive Chef in preparing and cooking food, coordinating activities of cooks and other food-service associates, and assuming responsibility for the kitchen and...

Executive Assistant

2 months ago

Minneapolis, Minnesota, United States Mortenson Construction Full time

ABOUT VERMILION

Founded in 2020, Vermilion Group is a direct investment office wholly owned by M. A. Mortenson Companies, Inc. Mortenson is a growth and community-oriented, family-owned enterprise whose portfolio most notably includes Mortenson Construction Holdings, Inc. a large, highly diversified construction organization that tackles some of the most complex development, real estate, and construction opportunities in North America.

Purpose

To positively impact lives (customers, team members and communities) by building and perpetuating a diversified family of businesses.

Values

Stewardship - Responsibly manage resources for the long term.

Goodness - Commitment to doing the better thing.

Inspiration - Reimagine and advance what is possible.

Vermilion is seeking an Executive Admin who brings strong expertise and practical experience in all aspects of the role. This individual supports the Vermilion team as we seek to grow our investment portfolio in a fast-paced environment.

For more information, please visit Vermilion's website.

SUMMARY

This is an exciting opportunity to be part of the Vermilion team You will play a key role in ensuring that our team meets all its goals and commitments by setting our leaders and team up for success in managing deadlines and workload. The right candidate will be equally passionate about delivering highly accurate work product, process improvement, learning new things and exercising creative muscles with special projects and event management. This is a position that can be structured as a career unto itself, or this role can lead to future career opportunities around the organization, if preferred.

To be successful in this role, you are expected to deeply understand our team priorities and how our work impacts M.A. Mortenson Companies, Inc., to make strategic decisions about executive calendar management and improving our productivity. You will establish and follow a smooth process for Vermilion's fast-paced and ever-changing daily needs, with meticulous documentation to allow for building upon success and pushing us to even greater results.

A high degree of helpfulness and collaboration across the organization will be necessary to establish an effective time management process in a fast-moving environment. Problem-solving and innovative thinking will be critical to understand how one objective or decision can impact another. High quality, professional work product is expected to be performed with initiative, productivity, and behavior consistent with our LeadBLU principles: Do the Right Thing, We Before Me, and Inspire What's Possible.

RESPONSIBILITIES

  • Manage and prioritize all incoming meeting requests for the team leader, continuously staying in sync to reprioritize based on goals and emerging needs
  • Serve as our team expert for meeting set up and best practices, establishing a successful and smooth process to optimize for each type of meeting - in-person, virtual or hybrid
  • Take full ownership of setting up each meeting, proactively addressing specific requirements including: room arrangements, IT/AV, food/drink, ensuring all supplies are ready for the work in the room, etc.
  • Build relationships to effectively coordinate with other administrative/executive support across the company for optimal scheduling and efficiency
  • Arrange travel for the Managing Director, Operating Executive and Vice Presidents
  • Follow protocol, as established by team leader, for writing and sending communications and documents to different levels of the company
  • Partner with others on the team to support incoming contract approvals, deadlines, and accurate and timely processing and tracking of all invoices
  • Welcome new challenges with a problem-solving approach, using your learning and process improvement skills to create new ways to get our work done better
  • Handle event planning and support for both small team events and mission-critical company workshops (this could entail some travel, meeting with suppliers, partners, and other responsibilities for successful execution through the day of the event)
  • Greet visitors and customers, delivering a far superior experience to all
  • Perform regular administrative tasks and overall office/team project management
  • Set up, organize and manage electronic and physical filing systems
  • Manage team calendar
  • Manage Vermilion Website / LinkedIn presence
  • Assist with the preparation of Board Meeting materials for M.A. Mortenson Companies and Mortenson Family board meetings
  • Handle all arrangements for new hires on the team, serve as the coordinator for ordering all the necessary components to ensure each person is set up for success immediately
  • Arrange travel and expense reporting for the Managing Director, Operating Executive and Vice Presidents
  • Oversee shipping and receiving of packages
  • Effectively work and build relationships with those of diverse backgrounds and organizational levels
  • Special projects and all other duties as assigned

QUALIFICATIONS

  • Minimum 5 years of administrative assistant or office management experience, including executive calendar management and executive support
  • Proficient skills in Microsoft Word, Excel, Outlook and PowerPoint
  • Very detail-oriented to ensure accuracy of work output before completion
  • Ability to make strategic decisions about trade-offs in calendar priorities based on multiple factors including, but not limited to: event dates, project deadlines, company impact, and individual team member needs
  • Quick to learn and pick up on process management, motivated by continuous learning, incorporating new information into daily practice, and enjoy making process improvements
  • Proven organization skills and project management experience
  • Active listening skills and effective communication including an openness to diverse input and feedback

EDUCATION

* Associate or bachelor's degree preferred

Mortenson is an EOE/Affirmative Action/M/F/Veteran/Disabled employer.

Visa sponsorship is not offered for this position.

Mortenson reserves the right to hire any individual without legal or financial obligation on unwanted solicitations. No agency emails, calls, or solicitations are accepted without a valid agreement.

#LI-TD1