Executive Personal Administrative Assistant
2 months ago
Steele Recruiting LLC is an Executive Administrative Assistant Retained Search firm in Minneapolis, Minnesota, specializing in Permanent Placements for Executive Administrative Assistants and Chief of Staff for C-Suite and Senior Leadership Executives across the United States.
With nearly 20 years in recruitment, we have a solid reputation for quality placements, professionalism, and maintaining confidentiality for every client and candidate.
We are currently partnering with our trusted client Studio BV for an Executive Personal Administrative Assistant to the CEO
located in their beautiful office space in the North Loop area in Minneapolis, Minnesota.
This is your WOW opportunity to join Studio BV, an award-winning multidisciplinary design firm, which affords the unique perspective of working on projects on varying scales and through myriad lenses. They design to accelerate change in culture and communities. This studio was founded to redefine what a design firm can be. If you want to shift your point of view and rethink the way design is delivered, Studio BV is where you belong.
The Executive Personal Administrative Assistant to the CEO is responsible for providing comprehensive support to the CEO. This position requires the ability to anticipate needs, think critically, and offer solutions with a high level of professionalism and confidentiality. The Executive Personal Administrative Assistant to the CEO has access to sensitive information and supports the CEO including board work and personal assistant needs.
Position Overview:
The Executive Personal Administrative Assistant to the CEO will provide comprehensive administrative, personal, and office management support to ensure the CEO can effectively lead the organization. This role requires exceptional organizational skills, attention to detail, and the ability to handle a wide variety of tasks with discretion and professionalism.
If you are a highly organized and proactive individual with the ability to manage a wide variety of tasks and priorities, we encourage you to apply for the Executive Personal Administrative Assistant to the CEO position. Your support will be critical in enabling the CEO to lead the organization effectively.
What makes this opportunity unique?
You will support a dynamic CEO, in a certified WBENC Woman Owned Business, who with the team, brings creativity to clients wanting to leverage design to drive change. They have deep and diverse experience in workplace, restaurant and retail design, commercial office space, residential and design strategy.
Studio BV knows design changes everything. New spaces inspire people, and create deep connections for not for profit organizations. Their pro bono work in the Design Forward division, helps organizations find solutions in their physical environments, deepening their impact in the community.
Primary Responsibilities
Executive Assistant Support:
Calendar Management: Manage the CEO's calendar, schedule meetings, and coordinate Zoom calls and dial-in information. Ensure all appointments and engagements are well-organized and timely. Communication: Communicate with the team, clients, vendors, and partners both verbally and in writing. Provide personalized and timely support, prioritize inquiries and requests, and make judgments and recommendations to ensure smooth day-to-day engagements. Administrative Support: Complete a broad variety of administrative tasks that facilitate the CEO's ability to lead the organization effectively, including assisting with special projects. Develop and format information for internal and external communication, such as memos and emails. Board Support: Support the CEO's role with external board of director involvement, including preparing for meetings, coordinating meetings, and engaging with stakeholders. Travel Coordination: Coordinate travel and related activities, including lodging, meals, and detailed itineraries. Ensure all travel plans are well-organized and executed smoothly, partnering with an outside travel agent. Personal Tasks: Research, make phone calls, run errands, and schedule or assist with various personal appointments for the CEO. Work closely with the CEO to keep them well informed of upcoming commitments and responsibilities, following up appropriately. Support the CEO's household management for an out-of-town home, coordinate with vendors and house management, and communicate on behalf of the CEO. Office Assistant Responsibilities: Daily Operations: Act as an office assistant by assisting in daily operations. Assist the team in client hospitality events, group volunteer events, office daily needs, and overall communication for the office. Work directly with the CEO on the management of the office and office activities. Guest Hospitality: Provide hospitality to all guests and help create a welcoming environment. Prepare for internal and client meetings by managing the office space, meals, drinks, setup, cleanup, and technology. Office Supplies: Maintain office supply inventory, café inventory, and replenish office materials such as snacks, printer supplies, office supplies, etc. Information Systems Management: Manage relationships with IT vendors, troubleshooting as necessary including hardware, software, computer support, and internal communications. New Hire Orientation: Assist with new hires, including ordering laptops, coordinating parking and security cards, and ordering business cards. Marketing and PR Support: Assist with marketing-related tasks, including attending photo shoots. Assist in PR calls and coordinate consultants' needs for photos and access to information. Vendor Coordination: Coordinate and manage purchases for various vendors, including services, office equipment, supplies, and gifts for clients or employees. Requirements: 7+ years of previous experience as an Executive Assistant, or Personal Administrative Assistant to the CEO, President, C-Suite Executive, UHNW, or similar role High proficiency in all Microsoft Programs, Word, Excel, PowerPoint, Outlook Ability to design and edit graphic presentations and materials in Adobe InDesign Outstanding organizational and time management skills, strong attention to detail and proofreading skills Familiarity with office equipment (e.g. e-calendars, laptops, and printers) Excellent verbal and written communication skills Professional appearance in the office Familiarity with Squarespace is a plus, in updating the website with minor media and project posts Works in the office and acts as a beacon for the team Able to maintain a high level of integrity and discretion in handling confidential information Experience making appropriate, informed decisions regarding priorities and available time Ability to react with appropriate levels of urgency to situations and events that require quick response or turnaround Ability to switch gears at a moment's notice Detailed and professional report-writing skills Personal Attributes: Positive and adaptable personality Professional appearance in the office Work Environment: This is an in-office position and may require occasional local travel for meetings. Some flexibility in working hours is necessary to accommodate the CEO's schedule and needs, and after-hour events. Benefits: This position is an outstanding opportunity for a highly motivated executive assistant to assume a pivotal role in a growing, highly respected organization. Compensation for this role is highly competitive. The starting salary will be commensurate with the candidate's experience. Health, dental, vision, long-term disability, short-term disability, life insurance, Wellness benefit, and FSA PTO and holidays Employer-paid long-term disability, short-term disability, and life insurance Employer paid 401(k) contributions Employer-paid HSA contributions Parking is paid for in an adjacent ramp Discretionary year-end bonus Studio BV is committed to complying with all laws prohibiting discrimination in employment and is proud to provide equal employment opportunities to applicants and employees without discrimination based on race, religion, color, national origin, sex, sexual orientation, age, veteran status, disabilitystatus, or any other applicable characteristics protected by local, state, and federal law.
-
Administrative Executive
2 days ago
Minneapolis, Minnesota, United States Jobot Full timePosition Overview:We are seeking an Administrative Executive to provide essential support to our leadership team. This role is pivotal in ensuring smooth operations and effective communication within the organization.Key Responsibilities:Calendar Management: Oversee the scheduling of meetings, appointments, and travel logistics for executives.Communication...
-
Executive Administrative Coordinator
6 days ago
Minneapolis, Minnesota, United States Emerald Blue Omni Workspace Full timePosition OverviewSalary: $60,000 annuallyBenefits: Comprehensive medical, dental, and vision coverage, short and long-term disability, company-paid life insurance, 401k with matching contributions, paid time off, sick leave, holidays, and additional perks.The role of the Executive Administrative Coordinator serves as the essential point of contact for...
-
Executive Administrative Specialist
6 days ago
Minneapolis, Minnesota, United States First International Bank & Trust Full timeExecutive Administrative Specialist at First International Bank & TrustBecome a vital part of a family-owned community bank that has been celebrated as one of the top workplaces by Prairie Business Magazine for ten consecutive years. We are currently on the lookout for an Executive Administrative Specialist to provide essential support to the President of...
-
Executive Assistant to the CEO
5 days ago
Minneapolis, Minnesota, United States VirtualZ Computing Full timeType: Hourly ContractorLocation: RemoteWe are looking for a highly efficient and detail-oriented Senior Executive Coordinator to provide support to our CEO at VirtualZ Computing. This position plays a vital role in facilitating the seamless execution of executive functions and enhancing our marketing and administrative initiatives. The successful candidate...
-
Administrative Executive
6 days ago
Minneapolis, Minnesota, United States Lockton Companies Full timeAbout the Role:At Lockton, we are dedicated to empowering our team members to reach their fullest potential. Our culture thrives on curiosity, proactive engagement, and a commitment to continuous improvement. We value excellent service to our clients and active contributions to our communities.Department: Founders SeriesEmployment Type: Full-timeWork...
-
Executive Assistant
3 weeks ago
Minneapolis, Minnesota, United States Mortenson Construction Full timeABOUT VERMILION Founded in 2020, Vermilion Group is a direct investment office wholly owned by M. A. Mortenson Companies, Inc. Mortenson is a growth and community-oriented, family-owned enterprise whose portfolio most notably includes Mortenson Construction Holdings, Inc. a large, highly diversified construction organization that tackles some of the most...
-
Executive Administrative Coordinator
6 days ago
Minneapolis, Minnesota, United States BGM Group Full timePosition OverviewSalary: $26-$32/hourAbout BGM Group:BGM Group provides a comprehensive suite of advisory, audit, accounting, and tax services tailored to meet the diverse needs of entrepreneurs, business owners, organizations, and individuals. Our approach is proactive; we not only address challenges but also foresee needs, offering insightful solutions...
-
Executive Assistant to CHRO
3 weeks ago
Minneapolis, Minnesota, United States Apogee Enterprises Inc Full timeApogee Enterprises Inc.The Executive Assistant will provide expert and proficient administrative support to the Chief Human Resources Officer (CHRO) and Chief Information Officer (CIO). This role will be responsible for independently performing complex and diverse administrative duties and project support while taking a proactive approach to anticipate and...
-
Executive Assistant
2 months ago
Minneapolis, Minnesota, United States Mortenson Construction Full timeABOUT MORTENSON As a Top 25 builder, developer, and EPC, our expertise spans markets like sports, renewable energy, data centers, healthcare, and more. We are builders at heart, working to ensure the built environment has a lasting positive impact. Let's Redefine Possible SUMMARY This is an exciting opportunity to be part of a team making an impact across...
-
Minneapolis, Minnesota, United States Steele Recruiting Full timeJob OverviewSteele Recruiting LLC is a premier executive search firm based in Minneapolis, Minnesota, dedicated to connecting top-tier Executive Administrative Assistants with C-Suite and Senior Leadership roles across the nation. With nearly two decades of expertise in recruitment, we pride ourselves on our reputation for excellence, professionalism, and...
-
Senior Executive Assistant
10 hours ago
Minneapolis, Minnesota, United States MEDA - Metropolitan Economic Development Association Full timePOSITION OVERVIEWThe Senior Executive Assistant will provide essential support to the executive team, facilitating their success while also enhancing personal skills and evolving into a key contributor within the organization.This role requires exceptional written and verbal communication abilities, adeptness at managing multiple priorities, and a keen eye...
-
Senior Executive Assistant
5 days ago
Minneapolis, Minnesota, United States MERCHANT & GOULD PC Full timePosition OverviewMerchant & Gould, a leading intellectual property law firm, is in search of a dedicated Executive Assistant. This role is essential in providing comprehensive administrative support to the Executive Team.Key ResponsibilitiesManage sensitive communications with utmost discretion.Oversee a dynamic calendar of appointments.Organize meeting...
-
Senior Executive Assistant
6 days ago
Minneapolis, Minnesota, United States MERCHANT & GOULD PC Full timePosition OverviewMerchant & Gould, a leading intellectual property law firm, is in search of a dedicated Executive Assistant. This role is pivotal in providing comprehensive administrative support to the Executive Team.Key Responsibilities:Manage sensitive communications with utmost discretion.Oversee a dynamic calendar of appointments.Organize meeting...
-
Executive Assistant
2 months ago
Minneapolis, Minnesota, United States Fredrikson & Byron Full timeWho We Are: Fredrikson & Byron is the premier Midwest-based law firm working collaboratively to help businesses achieve their goals regionally, nationally, and globally. Overview: We are seeking an Executive Assistant to help assist our leadership team members in the Finance Department. This role will play a crucial role in performing administrative duties,...
-
C-Suite Executive Assistant
6 days ago
Minneapolis, Minnesota, United States GFI Finance LLC Full timeJob OverviewGFI Finance LLC is on the lookout for a dedicated Executive Assistant to support our C-level executives. This role involves providing top-tier administrative assistance to ensure the smooth operation of our executive team.This position is fully remote, allowing you to work from anywhere while collaborating with our team based in Minneapolis,...
-
Sr. Project Executive Administrator
2 months ago
Minneapolis, Minnesota, United States Cannon Design Full timeCannonDesign has an exciting opportunity for a Sr. Project Executive Administrator based in St. Louis, Chicago, Rochester, or Minneapolis.If you think your skills and experience make you a good match for this position, we'd love to hear from you. We're looking for creative, curious, empathetic people to join our Living-Centered Design movement.ABOUT OUR...
-
Assistant City Administrator
12 hours ago
Minneapolis, Minnesota, United States Baker Tilly Full timeSalary: $127,442 - $156,219 Annually Location: Brooklyn Center, MN Job Type: Full-Time Job Classification: Municipal Administration Job Overview The position of Assistant City Administrator is a vital role within the City of Brooklyn Center, a dynamic suburb in the Minneapolis-Saint Paul Metropolitan Area. This role is designed to enhance operational...
-
Personal Care Assistant
14 hours ago
Minneapolis, Minnesota, United States DIGNITY HOME CARE LLC Full timeJob OverviewPosition Summary: This role is dedicated to delivering personal assistance and essential health-related services aimed at preserving the physical and emotional wellness of residents at Dignity Home Care LLC. The incumbent will support residents with daily living activities as outlined in their Service Agreement and as directed by the Registered...
-
Personal Care Assistant
12 hours ago
Minneapolis, Minnesota, United States DIGNITY HOME CARE LLC Full timeJob OverviewPosition Summary:This role is essential in delivering personal assistance and specific health-related services aimed at preserving the physical and emotional health of residents at Dignity Home Care LLC. The incumbent will support residents with daily living activities as outlined in their Service Agreement and Medication Administration Record...
-
Personal Care Assistant
8 hours ago
Minneapolis, Minnesota, United States Jmkay Healthcare Services Inc Full timeJob OverviewJmkay Healthcare Services Inc is seeking a dedicated Personal Care Assistant to support individuals in their daily living activities and personal care needs within their homes, following a predefined care strategy.Key ResponsibilitiesDeliver healthcare assistance in a residential setting.Execute household and domestic duties.Provide...