Office Coordinator

3 days ago


Wilmington, North Carolina, United States Ultimate Staffing Full time
Office Assistant Job Description

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Ultimate Staffing. As an Office Assistant, you will play a vital role in maintaining the smooth functioning of our office environment.

Key Responsibilities:
  • Greeting and Communication: Greet visitors in a professional and friendly manner, and answer and direct phone calls to the appropriate staff members.
  • Administrative Support: Manage incoming and outgoing mail and packages, assist in maintaining office supplies inventory, and manage filing systems, both electronic and physical.
  • Research and Procurement: Assist in researching vendors and obtaining price quotes for office supplies and equipment, and process purchase orders and follow up on delivery schedules.
  • Record-Keeping: Maintain accurate records of purchases, invoices, and receipts.
Requirements:
  • Technical Skills: Proficiency in MS Office Suite (Word, Excel, Outlook).
  • Communication and Interpersonal Skills: Excellent communication and interpersonal skills, with the ability to work effectively with colleagues and clients.
  • Organizational and Time Management Skills: Strong organizational skills with the ability to prioritize tasks effectively and manage multiple projects simultaneously.
  • Attention to Detail: Attention to detail and accuracy in data entry and record-keeping.
  • Flexibility and Adaptability: Ability to work independently with minimal supervision and as part of a team, with flexibility to adapt to changing priorities and multitask.

This is a full-time position, Monday through Friday, 8am to 5pm, with a pay rate of $18 to $22 an hour depending on experience. We are an equal opportunity employer and welcome applications from all qualified candidates.


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