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Office Coordinator

2 months ago

Wilmington, North Carolina, United States ThermalTran Mechanical, Inc Full time
Job Overview

ThermalTran Mechanical, Inc is on the lookout for a personable and detail-oriented Office Coordinator to enhance our operations. In this role, you will serve as the initial point of contact for our organization while providing essential administrative support to facilitate efficient office management.

Key Responsibilities:

  • Professionally manage and route incoming phone calls
  • Handle emails, letters, packages, and various forms of correspondence promptly
  • Organize appointments and coordinate service personnel dispatch
  • Record detailed messages and ensure timely delivery to the relevant parties
  • Perform clerical duties including filing, photocopying, and document organization
  • Assist in planning and coordinating company events and meetings
  • Oversee office supplies and maintain an organized workspace
  • Support basic bookkeeping tasks such as data entry and invoice management
  • Execute additional administrative tasks as required
  • Greet visitors and guide them appropriately
  • Ensure the office environment remains clean and orderly
  • Manage payment collections, follow up on accounts, reconcile outstanding balances, and generate statements

Qualifications:

  • Demonstrated experience as an Office Coordinator or in a similar customer service role
  • Proficient in Microsoft Office Suite (Word, Excel) and Google Workspace (Gmail, Google Drive, etc.)
  • Outstanding verbal and written communication abilities
  • Exceptional organizational skills with a keen eye for detail
  • Capability to manage multiple tasks and prioritize effectively
  • Strong interpersonal skills with a collaborative mindset
  • Professional demeanor with a friendly approach
  • Ability to maintain confidentiality and manage sensitive information
  • Prior experience in a mechanical or construction-related field is advantageous

Employee Benefits:

After a 90-day probationary period, full-time employees will be eligible for the following benefits:

  • Health Insurance
  • Paid Time Off
  • Company-paid Accidental Death & Dismemberment Policy
  • Company-paid Long-term Disability
  • Short-term Disability
  • Paid Lunch
  • Vision Insurance
  • Dental Insurance
  • Company Matching SIMPLE IRA
  • A supportive and caring workplace culture
  • Compensation based on experience, with an expected range of $16-$20 per hour