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Executive Administrative Assistant

2 months ago

New Haven, Connecticut, United States ASSA ABLOY Americas Full time
About the Role

We are seeking a highly organized and detail-oriented Executive Administrative Assistant to support the C-Suite team at ASSA ABLOY Americas. The ideal candidate will possess advanced skills in Excel and PowerPoint, enabling them to handle data analysis, reporting, and presentations.

Key Responsibilities
  • Administrative Support: Provide comprehensive administrative support to the team, including scheduling meetings, managing calendars, booking meeting space, and organizing travel arrangements.
  • Data Analysis and Reporting: Utilize Excel skills to create and manage spreadsheets, perform data analysis, generate reports, and automate tasks using macros and VBA.
  • Presentation Design: Proficiency in designing and preparing high-quality presentations using advanced PowerPoint features, ensuring that content is clear, concise, and visually appealing.
  • Meeting Coordination: Organize and coordinate meetings, including preparing agendas, taking minutes, and following up on action items.
  • Project Support: Assist with various projects, providing administrative support and ensuring deadlines are met.
  • Office Management: Assist in maintaining office supplies and equipment, ensuring the office environment is organized and efficient.
Requirements
  • Experience: At least 7-10 years' experience in an executive administrative role, preferably with a focus on data analysis and presentations.
  • Skills: Advanced proficiency in Microsoft Excel (pivot tables, VLOOKUP, macros, VBA, data visualization) and Microsoft PowerPoint (design templates, animations, multimedia integration). Familiarity with other Microsoft Office Suite applications (Word, Outlook).
  • Communication: Excellent written and verbal communication skills.
  • Organizational: Strong organizational and time-management skills, with the ability to prioritize tasks and manage multiple projects simultaneously.
  • Accuracy: High level of accuracy and attention to detail.
  • Problem-Solving: Strong problem-solving abilities and a proactive approach to challenges.
  • Confidentiality: Ability to handle sensitive information with discretion and maintain confidentiality.
  • Interpersonal: Excellent interpersonal skills, with the ability to work effectively both independently and as part of a team.
What We Offer
  • Professional Development: Continuous professional development opportunities and an environment that fosters internal growth and mobility.
  • Compensation and Benefits: Competitive compensation and benefits package which includes multiple healthcare options, tuition reimbursement, and matching 401k.
  • Work-Life Balance: Generous holiday schedule and paid time off to refresh and recharge.
  • Employee Perks: Employee pricing on our products and discount programs for travel, entertainment, and more.