Senior Administrative Assistant, OSP
10 hours ago
Job Summary:
We are seeking a highly skilled and experienced Senior Administrative Assistant to join our team at Yale University. The successful candidate will provide high-level administrative support to our OSP team, ensuring the smooth operation of our office and providing exceptional customer service to our clients.
Key Responsibilities:
- Provide administrative support to the OSP team, including coordinating travel arrangements, scheduling meetings, and preparing reports.
- Assist with the preparation and maintenance of grant and contract databases, ensuring accuracy and completeness of data.
- Serve as the first point of contact for incoming work, including proposals and awards from various agencies and organizations.
- Review and prepare files for routing to team members, ensuring accuracy and completeness of materials.
- Perform data cleansing activities to ensure data quality assurance.
- Provide exceptional customer service to students, staff, and faculty, responding to phone calls, emails, and in-person inquiries.
- Assist with the preparation of materials for grants, contracts, and budgets, including proofreading and editing documents.
- Coordinate travel arrangements, schedule meetings, and prepare reports as needed.
Requirements:
- 6 years of related work experience, with 4 years in the same job family at the next lower level, and a high school level education.
- Or 4 years of related work experience and an Associate's degree.
- Or little or no work experience and a Bachelor's degree in a related field.
- Or an equivalent combination of experience and education.
Preferred Qualifications:
- Administrative experience in a business or education environment.
- Experience with MS Access and PPT.
- Experience creating or maintaining complex filing systems.
- Experience with database maintenance, IRES, and Workday.
- Familiarity with grant and contract sponsor policies and procedures.
Working Conditions:
This is a full-time position, and the successful candidate will be required to work in a fast-paced office environment. The position requires excellent communication and interpersonal skills, as well as the ability to work independently and as part of a team.
Yale University is an Equal Opportunity Employer:
Yale University is committed to creating a diverse and inclusive environment for all employees. We are an equal opportunity employer and welcome applications from qualified candidates of all backgrounds.
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