Senior Administrative Assistant

7 days ago


New Haven, Connecticut, United States Aston Carter Full time
Senior Administrative Assistant

Are you a highly organized and detail-oriented individual with excellent communication skills? Do you have experience in providing administrative support in a fast-paced environment? We are seeking a Senior Administrative Assistant to join our team at Aston Carter.

Key Responsibilities:
  • Provide comprehensive administrative support to senior-level staff, including calendar management, travel arrangements, and expense reports.
  • Support pre-award and post-award activities for research initiatives, including reviewing sponsored project documents and collaborating with staff on policy exceptions.
  • Manage the grants email box and assist with external communications, including website maintenance and funding announcements.
  • Provide exceptional customer service and maintain strong partnerships with principal investigators, sponsors, and other stakeholders.
  • Compile data for grant reporting and generate reports as necessary.
Requirements:
  • 6+ years of related work experience, with 4+ years in the same job family at the next lower level, or equivalent combination of experience and education.
  • Proven proficiency in a designated administrative support position.
  • Well-developed analytical, written/verbal communication, and interpersonal skills.
  • Ability to work under pressure, manage interruptions, and multitask.
  • High proficiency in a Windows environment, including MS Word, Excel, PowerPoint, and Outlook.
Preferred Qualifications:
  • Experience with grant management systems and prior experience with grants and managing contracts.
  • Familiarity with web page updates and strong personal motivation, flexibility, and adaptability.
  • Excellent attendance and reliability record.

Aston Carter is a world-class corporate talent solutions provider, specializing in accounting, finance, human resources, talent acquisition, procurement, supply chain, and select administrative professions. We are proud to be a ClearlyRated Best of Staffing double diamond winner for both client and talent service.

We are an equal opportunity employer and welcome applications from diverse candidates. If you would like to request a reasonable accommodation, please email us for other accommodation options.



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