Executive Assistant

3 days ago

Boston, Massachusetts, United States Pride Health Full time
Job Summary

Pride Health is seeking an experienced Executive Assistant to provide high-level administrative support to a Department Chair, Executive Director, or Vice President. The ideal candidate will have a strong background in Microsoft Office applications and excellent communication skills.

Key Responsibilities
  • Provide administrative support to senior leaders, including scheduling appointments, meetings, and travel arrangements.
  • Compose high-level correspondence and memoranda independently and with professional quality.
  • Analyze, categorize, prioritize, and distribute mail, and initiate responses as needed.
  • Maintain calendars, coordinate vacation, and schedules meetings and appointments.
  • Make registration and travel arrangements, and provide written itineraries for all travel plans.
  • Schedule meetings, track responses, and coordinate audio-visual and technology requirements.
  • Prepare information packages for meetings and distribute, and take and prepare minutes of meetings.
  • Follow up with managers to ensure adherence to project and tasks deadlines.
  • Manage invoices and accounts payable for the department, and manage subscriptions.
  • Monitor and maintain an inventory of office supplies and equipment, and purchase supplies as needed.
  • Evaluate, develop, and revise administrative systems to improve efficiency.
  • Handle telephone calls in a professional and courteous manner, and determine the nature of all calls and initiate appropriate disposition.
  • Create reports, spreadsheets, charts, presentations, or other correspondence requested.
  • Perform office-related duties, including maintaining departmental files, manuals, and records, and picking up mail, categorizing, and delivering mail.
  • Deal discreetly with highly sensitive, confidential written, electronic, and oral communications concerning staff, department, and hospital matters.
  • Act as a liaison with external customers to ensure efficient communications.
  • Conduct online and other types of research.
Requirements
  • Bachelor's Degree in the related field is required or a combination of additional experience and training will be considered.
  • Minimum of Three (3) years of experience as an Executive Assistant supporting C-Suite executives, demonstrating progressively more responsibility with a high proficiency using Microsoft Office applications (Word, Excel, Access, and PowerPoint).
  • 1-2 years of professional work experience with project management, data management, policy research, non-profit fundraising, or related experience highly preferred.
  • Excellent communication skills and diplomacy to interact and communicate effectively with external contacts and hospital staff.
  • Must be exceptionally organized to multitask, prioritize, and meet deadlines and schedules, and must be able to keep others organized and on track.
Benefits

Pride Global offers eligible employees comprehensive healthcare coverage (medical, dental, and vision plans), supplemental coverage (accident insurance, critical illness insurance, and hospital indemnity), 401(k)-retirement savings, life & disability insurance, an employee assistance program, legal support, auto, home insurance, pet insurance, and employee discounts with preferred vendors.

Equal Opportunity Employer

As a certified minority-owned business, Pride Global and its affiliates - including Russell Tobin, Pride Health, and Pride Now - are committed to creating a diverse environment and are proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, pregnancy, disability, age, veteran status, or other characteristics.

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