Administrative Coordinator

2 weeks ago

Milford, Connecticut, United States Bead Industries INC Full time
Job Overview

Salary: $20-$22 per hour

Work Schedule: 25-30 hours per week onsite, Monday to Friday. Flexibility in start and end times is available, but work must be completed during core hours of 8am-4pm, with a consistent schedule established once set (for example: 9am-2pm M-F or 8am-3pm M-Th).

About Bead Industries, Inc.:

Bead Industries, Inc. is a dynamic and expanding manufacturer specializing in custom connector pins and assemblies. Our commitment to innovation and exceptional customer service sets us apart in the industry. We are seeking a dedicated and organized individual to join our team as an Office Manager / Bookkeeper.

Position Summary:

The Office Manager / Bookkeeper will be instrumental in overseeing our daily administrative functions and ensuring the precision of our financial documentation. This role demands a detail-oriented individual with strong organizational capabilities who can efficiently juggle multiple responsibilities. The ideal candidate will possess experience in both office management and bookkeeping, specifically in Accounts Payable (AP) and Accounts Receivable (AR).

Key Responsibilities:

Office Management:

  • Oversee general office operations, including answering phone calls, managing mail, ordering supplies, and maintaining office equipment.
  • Provide administrative assistance to the management team, which includes scheduling meetings, preparing reports, and managing correspondence.
  • Ensure office organization and cleanliness to foster a productive work environment.
  • Assist with human resources tasks such as onboarding new hires, maintaining employee records, and organizing company events.

Bookkeeping:

  • Maintain precise financial records utilizing accounting software.
  • Process accounts payable (AP) by entering and settling vendor invoices.
  • Manage accounts receivable (AR), which includes invoicing clients and following up on overdue payments.
  • Reconcile bank statements and verify the accuracy of financial transactions.
  • Assist in the preparation of monthly, quarterly, and annual financial reports.
  • Support the development of budgets and forecasts.
  • Collaborate with external accountants during audits and tax preparation.

Qualifications:

  • Demonstrated experience as an Office Manager, Bookkeeper, or in a comparable role.
  • Proficiency in accounting software (e.g., QuickBooks) and MS Office Suite (Word, Excel, Outlook).
  • Strong grasp of fundamental bookkeeping principles and practices.
  • Exceptional organizational and time-management skills.
  • Ability to manage confidential information with discretion and professionalism.
  • Excellent communication skills, both written and verbal.
  • Meticulous attention to detail and accuracy in financial record-keeping.

Preferred Qualifications:

  • Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field.
  • Experience in a manufacturing setting.
  • Familiarity with payroll processing and HR functions.

Application Process:

Interested candidates are encouraged to submit their resume along with a cover letter outlining their qualifications and experience. Bead Industries, Inc. is an equal-opportunity employer and welcomes candidates from diverse backgrounds to apply.

  • Administrative Assistant

    6 days ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Job Summary:The Hertrich Family of Automobile Dealerships is seeking a highly skilled and detail-oriented Human Resources Coordinator to join our team. As a key member of our HR department, you will be responsible for managing and performing a variety of personnel-related administrative tasks.Key Responsibilities:Manage and track monthly Manager and Employee...

  • Technical Administrative Specialist

    2 weeks ago

    Milford, Connecticut, United States Employment Solutions of New York, Inc. Full time

    Position OverviewThe Engineering Support Coordinator plays a vital role in overseeing and managing the documentation processes within the engineering division. This role serves as a key communication facilitator, ensuring seamless interaction both within the team and with external stakeholders. The ideal candidate will be a proactive, detail-oriented...

  • Medical Coordinator

    1 day ago

    Milford, Connecticut, United States Schweiger Dermatology Group Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented Medical Coordinator to join our team at Schweiger Dermatology Group. As a Medical Coordinator, you will play a vital role in supporting our healthcare providers and patients by performing a variety of clinical and front office duties.Key ResponsibilitiesClinical SupportAssist healthcare providers...

  • Human Resources Office Coordinator

    2 weeks ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Position Title: Human Resources Office Coordinator (Full Time)Company: The Hertrich Family of Automobile DealershipsThe Hertrich Family of Automobile Dealerships is on the lookout for a dedicated Human Resources Office Coordinator. This position entails overseeing a variety of personnel-related administrative responsibilities with discretion and...

  • Human Resources Office Coordinator

    1 week ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Job Title: Human Resources Office Coordinator (Full Time)Company: The Hertrich Family of Automobile DealershipsThe Hertrich Family of Automobile Dealerships is actively seeking a Human Resources Office Coordinator. This position entails overseeing a variety of personnel-related administrative functions with discretion and confidentiality, emphasizing office...

  • Office Administration Specialist

    2 weeks ago

    Milford, Connecticut, United States Bead Industries INC Full time

    Job OverviewSalary: $20-$22 per hourWork Schedule: 25-30 hours per week, Monday to Friday, onsite. Flexible start and end times are available within core hours of 8am-4pm, with a consistent schedule established once set (e.g., 9am-2pm M-F or 8am-3pm M-Th).About Bead Industries, Inc.:Bead Industries, Inc. is a dynamic and expanding manufacturer specializing...

  • Human Resources Office Coordinator

    1 week ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Job Title: Human Resources Office Coordinator (Full Time)Company: The Hertrich Family of Automobile DealershipsThe Hertrich Family of Automobile Dealerships is actively seeking a Human Resources Office Coordinator. This position is responsible for overseeing various personnel-related administrative functions with a focus on confidentiality and effective...

  • Human Resources Office Coordinator

    2 weeks ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Job Title: Human Resources Office Coordinator (Full Time)Company: The Hertrich Family of Automobile DealershipsThe Hertrich Family of Automobile Dealerships is actively looking for a Human Resources Office Coordinator. This position is responsible for overseeing various personnel-related administrative functions with discretion and confidentiality,...

  • Human Resources Office Coordinator

    1 week ago

    Milford, Connecticut, United States The Hertrich Family of Automobile Dealerships Full time

    Job Title: Human Resources Office Coordinator (Full Time)Company: The Hertrich Family of Automobile DealershipsThe Hertrich Family of Automobile Dealerships is currently in search of a Human Resources Office Coordinator. This position is responsible for overseeing various personnel-related administrative functions with discretion and confidentiality,...

  • Site Coordinator Assistant

    1 week ago

    Milford, Connecticut, United States Arc of Greater New Haven, Inc. Full time

    Job OverviewPosition Title: Assistant Site CoordinatorReports To: Site Coordinator/Senior Site CoordinatorSupervises: Program Specialists across all classesEmployment Status: At-will employment at the Arc of Greater New Haven, Inc. signifies that either party may terminate the employment relationship at any time, with or without cause or notice.Role Purpose:...

  • Family Services Coordinator

    2 weeks ago

    Milford, Connecticut, United States DelDOT Full time

    Overview The Family Services Coordinator plays a pivotal role in overseeing a dedicated team that provides, organizes, and monitors essential family support services aimed at addressing issues related to child welfare, family dynamics, and social challenges. This position involves supervising a team of 5-8 professionals, including paraprofessionals and...

  • Family Services Coordinator

    1 week ago

    Milford, Connecticut, United States DelDOT Full time

    Overview The Family Services Coordinator is responsible for overseeing a team dedicated to providing, coordinating, and monitoring essential family services aimed at addressing issues related to child welfare, including abuse, neglect, and family dysfunction. This role involves supervising a group of 5-8 professionals, paraprofessionals, and...

  • Administrative Assistant to Middle School Leadership

    1 week ago

    Milford, Connecticut, United States New Milford Public Schools Full time

    New Milford Public Schools is seeking a proficient Administrative Assistant to support the Assistant Principals at Schaghticoke Middle School.Classification: IIA - Calendar Year PositionJob Objective: To deliver comprehensive support and assistance to the Assistant Principals, staff, students, and families within the Middle School environment.Supervision:...

  • Administrative Support Specialist for Assistant Principals

    2 weeks ago

    Milford, Connecticut, United States New Milford Public Schools Full time

    New Milford Public Schools is seeking a dedicated Administrative Support Specialist for the Assistant Principals at Schaghticoke Middle School.Classification: IIA - Calendar Year PositionJob Objective: To deliver comprehensive support and assistance to the Assistant Principals, staff, students, and families within the Middle School environment.Supervision:...

  • Administrative Support Specialist for Assistant Principals

    2 weeks ago

    Milford, Connecticut, United States New Milford Public Schools Full time

    New Milford Public Schools is seeking a dedicated Administrative Support Specialist for the Assistant Principals at Schaghticoke Middle School.Position Classification: IIA - Calendar Year RoleObjective: To deliver comprehensive support and assistance to the Assistant Principals, faculty, students, and families within the Middle School environment.Supervision...

  • Third Party Billing Coordinator

    2 months ago

    Milford, Connecticut, United States HSMC Full time

    Company DescriptionHuman Services Management Corporation (HSMC) provides shared business and consulting services to both non-profit and proprietary human services agencies. These services include accounting, payroll, third-party billing and collections, human resources, online and live Continuing Education, marketing, facility development and quality...

  • Patient Services Administrator

    2 weeks ago

    New Milford, Connecticut, United States Ultimate Staffing Full time

    Ultimate Staffing is on the lookout for a welcoming, detail-oriented, and proficient Office Reception Coordinator to become a vital part of our client's team. This role is essential as the initial point of contact for patients, playing a key role in the management of front office activities to ensure a seamless and inviting experience for all...

  • Marketing Coordinator

    3 days ago

    Milford, Connecticut, United States LGC Clinical Diagnostics Full time

    Job DescriptionThe Marketing Associate will be responsible for handling various administrative tasks to support the ongoing efforts of the Global D&G marketing team. This will include:Generating purchase ordersAssisting with CRM data cleanlinessProviding event supportAssisting with website maintenanceCreating emailsPerforming additional tasks as neededThe...

  • Marketing Coordinator

    6 days ago

    Milford, Connecticut, United States LGC Clinical Diagnostics Full time

    Job DescriptionThe Marketing Associate will be responsible for handling various administrative tasks to help support the ongoing efforts of the Global D&G marketing team. This will include:Generating purchase ordersAssisting with customer relationship management data cleanlinessProviding event supportAssisting with website maintenanceCreating...

  • Family Services Coordinator

    2 weeks ago

    Milford, Connecticut, United States DelDOT Full time

    Overview The Family Services Supervisor plays a critical role in overseeing a dedicated team that delivers essential family support services to children, adolescents, and their families. This position is vital in addressing complex issues such as child maltreatment, neglect, and family instability. The supervisor will manage a team of 5-8 professionals,...