Senior Administrative Specialist
2 weeks ago
As an Executive Administrative Coordinator, you will play a pivotal role in supporting our senior executives by managing a variety of administrative tasks that ensure smooth operations within the organization.
Key Responsibilities· Oversee and prepare expense reports, utilizing the Concur system for efficient processing.
· Manage complex scheduling and maintain calendars through Outlook, ensuring that executives remain on track.
· Screen and relay detailed messages, handling calls with professionalism and redirecting as necessary.
· Assist in the creation of newsletters and various correspondence.
· Coordinate quarterly Town Hall meetings, providing technical support for video setup and streaming.
· Perform general administrative tasks, including filing, ordering office supplies, and arranging lunches and messenger services.
· Organize domestic and international travel, including transportation, hotel bookings, and other accommodations.
· Aid in the preparation of presentations for executive meetings.
· Support talent planning initiatives and manage the internship program, ensuring interns are equipped with necessary technology and access.
· Communicate on behalf of executives with global teams, maintaining a professional standard.
· Assist with various special projects as assigned.
Qualifications- Minimum of 5 years of experience in a corporate setting providing administrative support at an executive level.
- Ability to handle confidential matters with professionalism, discretion, and sound judgment.
- Strong organizational skills with a keen attention to detail, while maintaining an understanding of broader objectives.
- Exceptional communication and writing abilities.
- Demonstrated follow-up and follow-through skills.
- Proactive and resourceful approach to problem-solving.
- Ability to manage tasks and projects independently.
The anticipated base salary range for this position is $50.75 per hour. The exact salary will depend on various factors including experience, skills, education, and budget considerations. This role is also eligible for a competitive bonus program based on performance and company results.
In addition, The Estée Lauder Companies provides a comprehensive benefits package for eligible employees, which includes health insurance, wellness programs, life and disability insurance, retirement savings plans, paid leave, education-related programs, and generous vacation time. Many of these benefits are subsidized or fully covered by the company.
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