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Medical Office Specialist Senior
2 months ago
We are seeking a highly skilled Medical Office Specialist Senior to join our team at Hennepin County Medical Center. This full-time role will provide administrative support to the medical staff and providers in a medical staff department.
Key Responsibilities- Enter medical staff schedules on the Enterprise/Amion system, including ward attending, consult attending, clinic activities, on-call duties, vacation, and academic time.
- Maintain electronic calendars for medical staff in the Outlook system and add Enterprise duties as needed.
- Coordinate and enter online clinic schedules for medical staff, residents/fellows, and medical students with the University of Minnesota.
- Prepare meeting materials and procure conference rooms for departmental meetings and medical consult lectures. Take and prepare meeting minutes and operate audiovisual and conference call equipment as needed.
- Maintain and assist with updating curricula vitae and practice agreements for assigned medical staff on an ongoing basis.
- Assist assigned medical staff with preparing and processing business expense forms, purchase request forms, conference registrations, and travel expense forms.
- Distribute medical staff leave of absence forms following departmental guidelines. May enter data in a tracking document.
- Assist with the preparation of a wide variety of materials for medical staff, including correspondence, manuscripts, grant applications, and presentation material.
- Answer office telephone calls, take and relay accurate messages, and triage calls to the appropriate telephone number as needed.
- Maintain job-specific related filing systems, including administrative and medical staff files.
- May assist with scheduling and tracking of special procedures or appointments for patients under the direct supervision of a medical staff member or practice manager.
- May procure office supplies and office furniture, lab coats, etc., by using HCMC standard electronic system.
- Will cross-train and cover other medical staff office positions as assigned.
- Perform other duties as assigned, but only when trained to do so.
- High School diploma or equivalent.
- Three years of office clerical experience.
- OR- An approved equivalent combination of education and experience.
- 2 years post-secondary education.
- Experience in a medical or academic office setting.
- Excellent clerical skills, including organization and time management.
- Ability to work independently with minimum guidance.
- Ability to communicate in a professional, clear, succinct, and tactful manner both verbally and in writing.
- Knowledge of personal computer systems and various software, or possess an aptitude to learn such programs, including the paging system, scheduling program, MS Office Suite, Outlook, the HCMC intranet, the internet, and EPIC (electronic medical record).
