Office Coordinator and Reception Specialist
1 week ago
Position Overview
At Corgan, we are committed to exceptional design and fostering a collaborative environment. Our focus on personal and professional development allows our team members to thrive, enhancing their skills and promoting effective communication. The core of our success is our dedicated personnel, who consistently deliver outstanding results.
We are currently seeking a reliable Office Coordinator and Reception Specialist to support our operations. This role is essential in embodying Corgan's values and providing exceptional service to clients and colleagues alike. The ideal candidate will be detail-oriented and a proactive team player, responsible for a variety of administrative and clerical tasks, including but not limited to:
Key Responsibilities
- Managing the main telephone line
- Welcoming visitors and new team members
- Opening and closing the reception area while ensuring cleanliness in communal spaces
- Performing various administrative duties as needed, such as filing, data entry, and ordering office supplies
- Processing expense reports for team members
- Organizing meetings, preparing agendas, arranging catering, and documenting meeting minutes
- Maintaining team schedules and calendars
- Preparing AIA documentation as required
- Composing and typing routine correspondence, contracts, meeting notes, and reports
- Transcribing memos and reports for the assigned team
- Reserving and maintaining conference room appearances post-meetings
- Screening phone calls and coordinating conference calls
- Arranging travel logistics for team members, including flights, car rentals, and accommodations
- Greeting scheduled visitors and directing them appropriately
- Preparing and managing intra- and inter-office mail, outgoing correspondence, and deliveries
- Assisting with marketing initiatives, including presentation creation and proposal submissions
- Supporting special projects and conducting research as necessary
Required Qualifications
This position will report to the Office Services Manager and will provide support to multiple teams, maintaining a collaborative relationship with team leaders.
Ideal candidates will demonstrate strong organizational and communication abilities, with a keen attention to detail and a positive attitude. The ability to manage multiple tasks and prioritize effectively is essential. A Bachelor's or Associate's degree is preferred, along with 5+ years of relevant experience or an equivalent combination of education and experience. Proficiency in MS Office is required, and familiarity with PowerPoint and Excel is advantageous.
Corgan is dedicated to building partnerships for success, enhancing our legacy for the future, and delivering exceptional results. Our project sectors encompass aviation, data centers, commercial, education, interiors, and healthcare. Our impressive 92% repeat client business record reflects our commitment to serving clients with integrity and professionalism. We offer a competitive compensation and benefits package, along with a supportive work environment, a philanthropic culture, and opportunities to work with advanced technical resources.
*Applications will only be considered if submitted through our official website.* EOE/M/F/Disability/Vet
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