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Office Coordinator and Reception Specialist

2 months ago

Atlanta, Georgia, United States Corgan Full time

Position Overview

At Corgan, we are committed to exceptional design and equally dedicated to fostering a collaborative environment for our team members, clients, and partners. We believe in creating pathways for both personal and professional development that enhance our skills, utilize technology effectively, and promote open communication. Our success is driven by our talented individuals who consistently surpass expectations.

Corgan is in search of a reliable Office Coordinator and Reception Specialist to enhance our operations. This role requires a meticulous and dependable individual who embodies Corgan's values and ethos, providing support in a client-focused, respectful, and professional manner. The selected candidate will undertake various administrative and clerical duties, including but not limited to:

Key Responsibilities

  • Managing the primary phone line
  • Welcoming visitors and new team members
  • Opening and closing the reception area while ensuring cleanliness in communal spaces
  • Performing miscellaneous administrative tasks as required, such as filing, data entry, and ordering office supplies
  • Processing expense reports for team members
  • Organizing meetings, preparing agendas, coordinating catering, and documenting meeting minutes
  • Maintaining team schedules
  • Preparing AIA documents as needed
  • Composing and typing routine correspondence, AIA contracts, meeting notes, punch lists, field reports, and letters
  • Transcribing memos, letters, and field reports for the assigned team
  • Reserving and maintaining the appearance of conference rooms post-meetings
  • Answering and screening phone calls and facilitating conference calls
  • Coordinating travel arrangements for team members, including flights, car rentals, and accommodations
  • Greeting scheduled visitors and directing them to the appropriate personnel
  • Preparing intra- and inter-office mail, outgoing correspondence, including emails, couriers, and deliveries
  • Assisting with marketing initiatives, including creating and/or editing presentations, updating resumes, and submitting proposals
  • Supporting special projects and conducting research as necessary

Candidate Qualifications

This position will report to the Office Services Manager and will provide support to multiple teams with a collaborative relationship to team leaders.

Ideal candidates should demonstrate strong organizational and communication abilities, along with exceptional attention to detail and a proactive attitude. The ability to manage multiple tasks and prioritize effectively is essential. A Bachelor's or Associate's degree is preferred, along with a minimum of 5 years of relevant experience, or an equivalent combination of education and experience. Proficiency in MS Office is required, and familiarity with PowerPoint and Excel is advantageous.

Corgan is dedicated to achieving success through collaboration, building on our legacy for the future, and delivering outstanding results. Our project sectors encompass aviation, data centers, commercial, education, interiors, and healthcare. Our impressive 92% repeat client business rate reflects our commitment to serving clients with integrity and professionalism. Corgan offers a competitive compensation and benefits package, along with an excellent work environment, a philanthropic culture, and numerous accolades, providing opportunities to work with cutting-edge technology and programs.

*Applications will only be considered if submitted through our official website.* EOE/M/F/Disability/Vet

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