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Office Administrator and Reception Coordinator

2 months ago

Atlanta, Georgia, United States Corgan Full time

Position Overview

At Corgan, we are dedicated to exceptional design and equally committed to our people, whether they are clients, partners, or colleagues. We foster an environment that promotes personal and professional development, enhancing skills, utilizing technology, and encouraging open communication. Our success is driven by our talented team, who consistently surpass expectations.

Corgan is looking for a reliable Office Administrator and Reception Coordinator to support our operations. This role requires a detail-oriented individual who embodies Corgan's values and assists in a client-focused, respectful, and professional manner. The candidate will undertake various administrative and clerical tasks, including but not limited to:

Key Responsibilities

  • Managing the main telephone line
  • Welcoming guests and new hires
  • Opening and closing the reception area, ensuring cleanliness in communal spaces
  • Performing miscellaneous administrative duties as needed, such as filing, data entry, and ordering office supplies
  • Processing expense reports for team members
  • Coordinating meetings, preparing agendas, arranging catering, and documenting meeting minutes
  • Maintaining team schedules
  • Preparing AIA documents as required
  • Composing and typing routine correspondence, AIA contracts, meeting notes, punch lists, field reports, and letters
  • Transcribing memos, letters, and field reports for assigned teams
  • Reserving and maintaining conference room appearances following meetings
  • Answering and screening phone calls, facilitating conference calls
  • Coordinating travel arrangements for team members, including flights, car rentals, hotels, and other necessary bookings
  • Greeting scheduled visitors and directing them to the appropriate area or personnel
  • Preparing intra- and inter-office mail, outgoing correspondence, including emails, couriers, and deliveries
  • Assisting with marketing initiatives, including creating and editing presentations, updating resumes, and submitting proposals
  • Supporting special projects and conducting research as needed

Candidate Qualifications

This position will report to the Office Services Manager and will provide support to multiple teams with a collaborative relationship to team leaders.

Ideal candidates should demonstrate strong organizational and communication skills, along with a keen attention to detail and a proactive attitude. The ability to manage multiple tasks and prioritize effectively is essential. A Bachelor's or Associate's degree is preferred, along with 5+ years of relevant experience or an equivalent combination of education and experience. Proficiency in MS Office is required, and familiarity with PowerPoint and Excel is advantageous.

Corgan is committed to achieving success through collaboration, building on our legacy for the future, and delivering outstanding results. Our project sectors encompass aviation, data centers, commercial, education, interiors, and healthcare. Our impressive 92% repeat client business record reflects our capability to serve clients competently, ethically, and professionally. Corgan offers a competitive compensation and benefits package, and in addition to our excellent work environment, philanthropic culture, and numerous accolades, we provide opportunities to work with cutting-edge technical equipment and software.

*Only applications submitted through our official website will be considered.* EOE/M/F/Disability/Vet

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