Records Management Specialist
2 weeks ago
PRIMARY RESPONSIBILITIES:
· Organizes documentation for incoming students.
· Develops and sustains files to track students' educational and vocational training achievements, financial status, travel allowances, clothing benefits, attendance records, and other essential data.
· Ensures precise record-keeping in alignment with the Center Information System (CIS), including monitoring and addressing missing documents through regular audits in accordance with the Center's Quality Assurance Plan.
· Evaluates and processes transportation requests for students and new arrivals.
· Distributes travel tickets and manages meal allowance requests as necessary.
· Responds to common inquiries regarding students' leave entitlements, transportation, clothing allowances, and more.
· Maintains organized records of correspondence that has been sent, received, or requires further attention.
SKILLS AND QUALIFICATIONS:
· Exceptional documentation and record-keeping abilities with a keen eye for detail; strong time management skills.
· Capable of handling multiple tasks simultaneously; excellent organizational capabilities.
· Familiarity with records management protocols and procedures.
· Understanding of computerized record-keeping systems.
· Proficient in using personal computers and software applications such as MS Word, Outlook, etc.
· Competent in operating standard office equipment.
EDUCATIONAL REQUIREMENTS:
· High School Diploma or equivalent qualification.
· Minimum of one year of experience in recordkeeping or clerical roles.
· Must hold a valid Driver's License with a satisfactory driving record.
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