Administrative Coordinator

3 weeks ago


Tahlequah, United States Circle of Care Full time
Job Overview

Circle of Care is a leading social service provider seeking an experienced Administrative Coordinator to join our team.

As an Administrative Coordinator, you will provide critical support to our staff and facilities, ensuring seamless day-to-day operations. Your exceptional organizational skills, attention to detail, and ability to work independently will be essential in this role.

Responsibilities
  1. Administrative Assistance: Provide direct administrative support to the Director of Facilities and other program staff as needed.
  2. Communication: Receive incoming calls, assist clients and guests in the office, and maintain excellent communication skills.
  3. Documentation: Process incoming and outgoing mail, record and maintain training records for all staff, and inventory and order office supplies.
  4. Facilities Management: Coordinate and maintain break room and building cleaning, and assist with monthly safety inspections.
  5. Financial Administration: Process and maintain receipts, disbursements, and incoming invoices, and scan and email documents to Accounts Payable or Bill.com.
  6. Volunteer Coordination: Assist with volunteer paperwork, scheduling, and coordination.
  7. Maintenance Support: Assist maintenance with smartsheet entries, send reminders and follow-ups, and conduct safety drills.
  8. Transportation: Provide transportation for PAL clients as needed during work hours using a CoC vehicle.
Requirements
  • Education: Associate Degree or higher preferred with a minimum of 2 years of office administration experience.
  • Skills: Excellent communication and organizational skills, ability to work independently, tolerance to work under adverse conditions, open to learning, and willingness to use new skills.
  • Physical Demands: Capable of lifting heavy objects up to 20 pounds and walking up and down stairs.
  • Licenses and Certifications: Valid Oklahoma driver's license and good driving record.
Salary and Benefits

The estimated salary for this position is $13.00 - $14.00 per hour, based on the location and industry standards.

Circle of Care offers a competitive benefits package, including [insert benefits], to ensure our employees have the necessary support to excel in their roles.



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