Administrative Assistant

3 weeks ago


Tahlequah, United States Circle of Care Full time

Are you looking for a part time position? We are seeking a dedicated administrative assistant to work 5 hours a day, Monday - Friday. The Administrative Assistant provides general administrative support to the staff at their site and supervisors, and coordinates incoming invoices and
bills, and other functions for the site with CoC operations staff.

ESSENTIAL DUTIES and PRIMARY RESPONSIBILITIES
• Provide direct administrative assistance to the DIrector of Facilities, and other program staff on the CH campus as needed.
• Receive incoming calls and assist clients and guests in the office.
• Process incoming and outgoing mail.
• Record and maintain training records for all staff on campus and state-wide Maintenance team.
• Inventory and order office supplies for office personnel.
• Coordinate/maintain break room and building cleaning.
• Maintaining & process reservation requests for CoC campuses.
• Process and maintain receipts, disbursements, and incoming invoices; scan and e-mail to Accounts Payable or Bill.com for Children's Home (CH) and Flying M campus.
• Assist with volunteers, processing volunteer paperwork.
• Assist maintenance with monthly safety inspections of buildings (If requested) when the resident is present.
• Assist maintenance team with smartsheet entries. Send email reminders and follow ups on needed information for the entries.
• Conduct, organize, and input Children's Home campus' safety drills as required and will track and complete smartsheets for all drills across state.
• Attend maintenance team CQI meetings monthly and assist with duties related to accreditation.
• Provide transportation for PAL clients as needed during work hours using a CoC vehicle.
• Assist with setting up PAL classes, meetings, and activities.
• Process and track PAL student rent and savings accounts payments, send reminder emails to clients.
• Maintain information campus workbook weekly.
• Assist with special projects as they arise.
• Travel locally and regionally as needed for meetings
• Perform all other duties as assigned

SKILLS and ABILITIES
• Present exceptional customer service with high expectations for quality of service
• Ability to communicate thoughts and concerns clearly, both orally and in written form
• Must exercise discretion and maintain confidentiality
• Tolerance to work under adverse conditions
• Open to learning and willing to use new skills and information; receptive to constructive
criticism
• Work independently, and as a team member, without constant supervision
• Maintain willingness to work flexible hours in order to meet the needs of the agency
• Organized and detailed
• Ability to use standard office equipment
• Proficient in Microsoft Word, Excel, Adobe with the ability to learn additional software
• Capable of lifting heavy objects of up to 20 pounds
• Ability to walk up and down stairs
• Desire to work in a social service setting
• Become familiar with all of Circle of Care programs and facilities
• Committed to the mission of Circle of Care

MINIMUM QUALIFICATIONS
• Must be at least 21 years of age
• Education: Associate Degree or higher preferred with a minimum of 2 years of office
administration experience.
• Pass a thorough background check, Department of Transportation check, pre-employment
physical, drug test as required by Department of Human Services
• Possess a valid Oklahoma driver's license and a good driving record



  • Tahlequah, United States Northeastern State University Full time

    Clinical Assistant Professor Rural Health Care OcheletaThe Northeastern State University College of Optometry invites applications for a non-tenure track faculty position in the clinics of the Rural Eye Program.Notice to applicantsIt is Northeastern State University's policy that all newly hired employees must provide an original social security card during...

  • Pro Shop Team Member

    4 weeks ago


    Tahlequah, Oklahoma, United States Cherokee Nation Businesses Full time

    Job SummaryThe Pro Shop Associate is responsible for ensuring the efficient operation of the Pro Shop. This includes providing exceptional customer service, maintaining a clean and organized store environment, and assisting with daily operations.Key Responsibilities• Opens and closes the Pro Shop daily• Assists with running daily operations, including...


  • Tahlequah, United States Staff Today Inc Full time

    Job SummaryStaff Today Inc is seeking a skilled Radiology CT Tech to join our team. The ideal candidate will have a strong background in medical imaging and be certified in ARRT.Key Responsibilities Produce high-quality images of tissues, organs, bones, and vessels using medical imaging equipment Assist in the administration of radiation therapy treatments...

  • Pro Shop Associate

    6 months ago


    Tahlequah, United States Cherokee Nation Businesses Full time

    Job DescriptionSUMMARY Ensure the Pro Shop is functioning efficiently. Enhance the guest golfing experience by providing the highest level of customer service. ESSENTIAL DUTIES AND RESPONSIBILITIES Includes the following: Opens and/or closes the pro shop daily. Assists in running daily operations of the pro shop. Provides friendly and prompt customer...


  • Tahlequah, United States Cynet Health Full time

    **Job Title:** Level 2 Radiology CT Tech**Job Specialty:** CT Tech**Job Duration:** 13 weeks**Shift:** 3x12.0**Guaranteed Hours:** TBD**Experience:** Minimum of 2 years recent experience required**License:** ARRT certification required**Certifications:** AHA BLS required**Must-Have:** - Minimum of two years of experience - Pediatric experience - Experience...

  • Budget Analyst I

    1 month ago


    Tahlequah, United States Cherokee Nation Full time

    Overview Performs work in the preparation, review and presentation of budgets by analyzing budgetary input, history, and performance measures. Formulates budget recommendations and proposes modifications and/or reallocation to existing budgets. Assists with planning, purchasing, property, payroll, reporting, data compilation, analyzing, filing,...


  • Tahlequah, Oklahoma, United States Cogent Workforce Solutions Inc Full time

    Job Summary: We are seeking a skilled Computed Tomography Technologist to join our team at Cogent Workforce Solutions Inc. as a Travel CT Technologist.Key Responsibilities:Operate medical imaging equipment to produce high-quality images of tissues, organs, bones, and vessels.Assist in the administration of radiation therapy treatments with advanced...


  • Tahlequah, Oklahoma, United States Cynet Health Full time

    Job Title: Radiology CT TechnologistJob Specialty: CT TechnologistJob Duration: 13 weeksShift: 3x12.0Guaranteed Hours: TBDExperience: Minimum of 2 years recent experience requiredLicense: ARRT certification requiredCertifications: AHA BLS requiredMust-Have: Minimum of two years of experience Pediatric experience Experience with GE equipment highly...

  • Behavioral Health Aide

    2 months ago


    Tahlequah, United States CREOKS Health Services Full time

    Job DescriptionJob DescriptionResponsibilities:Provide advocacy,linkage,and referral services on behalf of chronically mentally ill..Provide intake, screening, referral and case management services.Assist in maintaining an active liaison with community agencies serving the “high risk” population with modified PACT program.Maintain the clinical records...


  • Tahlequah, United States Cherokee Nation Full time

    Job Summary: Performs all manner of respiratory therapy procedures and treatments prescribed by CNWWH medical providers. Job Duties: Routine duties shall include providing health care services to individuals eligible for services in accordance with the self-governance compact and funding agreement between the Cherokee Nation and the United States executed...


  • Tahlequah, United States Cherokee Nation Full time

    Job Summary: Follows safe food and sanitation practices while completing assigned cleaning and food preparation duties. Job Duties: Routine duties shall include providing health care services to individuals eligible for services in accordance with the self-governance compact and funding agreement between the Cherokee Nation and United States executed under...


  • Tahlequah, United States CREOKS Health Services Full time

    Job OverviewCareer Opportunities AvailableWeekday and Weekend Shifts availableWeekend shifts at Spring Creek come with a sign on bonus$1500 for one year agreement ($750 at 6 months & $750 at a year)$3000 for two year agreement ($750 at 6, 12, 18, and 24 months)Qualifications and Competencies Required:Associate Degree, bachelor preferred from accredited...

  • Clerk I

    4 months ago


    Tahlequah, United States Cherokee Nation Full time

    Job Summary: Performs a variety of clerical duties including typing, entering data, filing, copying and faxing documents. Greets, assists, interviews and/or directs the public, applicants and/or clients. Verifies various types of information for accuracy. Prepares and delivers outgoing mail and stamps, sorts, logs and distributes incoming mail. Job Duties:...

  • Medical Social Worker

    4 weeks ago


    Tahlequah, Oklahoma, United States Cherokee Nation Full time

    Job Summary:The Medical Social Worker comprehensively plans for services for a targeted population in the hospital and ambulatory health centers. This role is responsible for psychosocial assessments, crisis intervention, discharge planning, and coordination of referrals and resource information to patients and families in need of assistance.Key...


  • Tahlequah, United States CREOKS Health Services Full time

    Job DescriptionJob DescriptionWeekday and Weekend Shifts availableWeekend shifts at Spring Creek come w/a sign on bonus$1500 for one year agreement ($750 at 6 months & $750 at a year)$3000 for two year agreement ($750 at 6, 12, 18, and 24 months)Qualifications/Competencies Required:Associate Degree, bachelor preferred from accredited college or...


  • Tahlequah, United States Cherokee Nation Full time

    Job Summary: The Patient Access Representative is responsible for collecting patient information, obtaining current insurance information, and verifying insurance coverage. This position creates and maintains accurate electronic health records and gathers consent, privacy, and authorization forms. The Patient Access Representative is responsible for...


  • Tahlequah, United States Cherokee Nation Full time

    Job Summary: Collects and updates demographic data for clients requesting Cherokee Nation Photo ID's. Photographs clients and captures signatures required to produce a Photo ID. Verifies information in Registration database for accuracy and completeness. Scans ancestry (CDIB-Certificate of Degree of Indian Blood) information and attaches to client's record...


  • Tahlequah, United States Cherokee Nation Full time

    Job Summary: The Sterile Processing and Distribution Technician is responsible for cleaning, packaging, assembling, sterilizing, and distributing sterile instrumentation for use in patient care within hospital departments and in clinics. Responsible for ordering "special request" items for Operating Room procedures not routinely stocked in the Operating...


  • Tahlequah, OK, United States Floyd Lee Locums Full time

    * Start Date: ASAP * Contract: Ongoing * Schedule: Shift times listed below. Shifts to include 13+ weekdays and weekends per month * 8a-8p * 10a-10p * 11a-11p * 12p-12a * Location: Tahlequah, Oklahoma * Setting: ED Overflow * Patient Mix: Ability to manage care for adult and pediatric patients in overflow setting * Patient Ratios: 1:6 or less, 17 Beds *...


  • Tahlequah, OK, United States Floyd Lee Locums Full time

    $115/Hour All Inclusive for Physician Assistants near Cherokee County, OK * Start Date: ASAP * Contract: Ongoing * Schedule: Shift times listed below. Shifts to include 13+ weekdays and weekends per month * 8a-8p * 10a-10p * 11a-11p * 12p-12a * Location: Cherokee County, Oklahoma * Setting: ED Overflow * Patient Mix: Ability to manage care for adult and...