Proposal Coordinator Assistant

1 week ago


Lexington Park, Maryland, United States Naval Systems Full time

Job Summary:

Naval Systems is seeking a highly skilled and detail-oriented Junior Proposal Coordinator to support our Business Development program with proposal activities. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a team environment.

Key Responsibilities:

  • Proposal Planning and Logistics: Collaborate with the Proposal Coordinator and Proposal Manager to plan and coordinate proposal activities, including document production, reviews, and delivery.
  • Document Production: Assist with the development of compliant proposal documents, including formatting and editing.
  • Configuration Control: Monitor and maintain configuration control of all proposal artifacts.
  • Desktop Publishing and Graphics: Assist with desktop publishing, graphics, and editing activities.
  • Review and Delivery: Prepare review copies, merge reviewers' comments, and coordinate final document production, including formatting and preparing electronic copies.

Primary Responsibilities:

  • Work collaboratively with a wide range of personnel, including business development personnel, proposal leaders, and authors.
  • Read and interpret RFP requirements to ensure compliance with font, type size, margins, and other proposal submission requirements.
  • Monitor Government sites for proposal opportunities.
  • Maintain Opportunity spreadsheets.
  • Review the proposal schedule with the proposal team.
  • Work with the Proposal Manager to maintain configuration control of documents and deliverables in SharePoint.
  • Provide logistics support to the proposal team.
  • Coordinate and schedule publications support (DTP, editing, and graphics).
  • Perform visual Quality Assurance (QA) inspection of all proposal deliverables.
  • Prepare electronic files.
  • Work closely with the Proposal Team on other administrative tasks, as required.
  • Be assertive if additional resources are required.

Requirements:

  • Good verbal and written communication skills.
  • Ability to effectively communicate with proposal leaders, proposal authors, and business development personnel.
  • Skilled in Microsoft Word, Excel, and PowerPoint.
  • Able to work overtime and weekends, as required, to meet proposal schedule.

Preferred Qualifications:

  • Expert Desktop Publisher able to create and format visually appealing Microsoft Word templates and Excel documents in compliance with RFP requirements.
  • Knowledge of Adobe Illustrator and other Creative Suite software.

Security Clearance:

Must be a U.S. citizen.



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