Proposal Coordinator Assistant
1 week ago
Job Summary:
Naval Systems is seeking a highly skilled and detail-oriented Junior Proposal Coordinator to support our Business Development program with proposal activities. The ideal candidate will have excellent communication and organizational skills, with the ability to work effectively in a team environment.
Key Responsibilities:
- Proposal Planning and Logistics: Collaborate with the Proposal Coordinator and Proposal Manager to plan and coordinate proposal activities, including document production, reviews, and delivery.
- Document Production: Assist with the development of compliant proposal documents, including formatting and editing.
- Configuration Control: Monitor and maintain configuration control of all proposal artifacts.
- Desktop Publishing and Graphics: Assist with desktop publishing, graphics, and editing activities.
- Review and Delivery: Prepare review copies, merge reviewers' comments, and coordinate final document production, including formatting and preparing electronic copies.
Primary Responsibilities:
- Work collaboratively with a wide range of personnel, including business development personnel, proposal leaders, and authors.
- Read and interpret RFP requirements to ensure compliance with font, type size, margins, and other proposal submission requirements.
- Monitor Government sites for proposal opportunities.
- Maintain Opportunity spreadsheets.
- Review the proposal schedule with the proposal team.
- Work with the Proposal Manager to maintain configuration control of documents and deliverables in SharePoint.
- Provide logistics support to the proposal team.
- Coordinate and schedule publications support (DTP, editing, and graphics).
- Perform visual Quality Assurance (QA) inspection of all proposal deliverables.
- Prepare electronic files.
- Work closely with the Proposal Team on other administrative tasks, as required.
- Be assertive if additional resources are required.
Requirements:
- Good verbal and written communication skills.
- Ability to effectively communicate with proposal leaders, proposal authors, and business development personnel.
- Skilled in Microsoft Word, Excel, and PowerPoint.
- Able to work overtime and weekends, as required, to meet proposal schedule.
Preferred Qualifications:
- Expert Desktop Publisher able to create and format visually appealing Microsoft Word templates and Excel documents in compliance with RFP requirements.
- Knowledge of Adobe Illustrator and other Creative Suite software.
Security Clearance:
Must be a U.S. citizen.
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