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Project Coordination Specialist

2 months ago

Lexington Park, Maryland, United States Pacific Aerospace Consulting Full time
Job OverviewBenefits:
  • 401(k) plan
  • 401(k) matching
  • Dental coverage
  • Employee discounts
  • Health coverage
  • Paid time off
  • Vision coverage
  • Wellness programs
About Pacific Aerospace Consulting
Pacific Aerospace Consulting is a forward-thinking, privately-held organization that provides exceptional operational support to our Defense and commercial partners. Our dedicated team of engineers, operational professionals, and technical experts are committed to delivering excellence and are always prepared to go above and beyond to ensure mission success. We seek individuals who prioritize integrity, adaptability, and professionalism—values that define our approach to every task.

Our workplace culture fosters a unique environment where we can create and witness significant impacts. We promote autonomy, encourage professional curiosity and decisiveness, and most importantly, nurture collaboration. Our ideal candidate not only aligns with our culture but also brings unique qualities that enhance it.

Role Summary
We are looking for a Project Coordination Specialist to assist our Directors and Team Leads in driving innovative solutions and taking initiative in problem-solving. This role is primarily hybrid, with a preference for working at our office part-time and remotely for the remainder. We are open to fully remote arrangements for the right candidate in select states. Responsibilities will include:
  • Expense and Timesheet Oversight: Approve and report expenses, ensuring timely invoicing, while monitoring and validating team timesheets for accurate task code usage.
  • Reporting and Documentation: Aid in the preparation of Monthly Status Reports by collaborating with the financial support team, and assist in proposal preparation through document management, scheduling reviews, and quality assurance.
  • Compliance and Administration: Monitor and ensure compliance of deliverable products using company tools, support the timely preparation and release of compliant invoices, and assist in the administration and oversight of contracts.
  • Recruitment and Hiring Support: Provide administrative and coordination assistance throughout the recruitment process within service delivery teams.
  • Quality Assurance: Ensure adherence to the Quality Management System (QMS) that meets ISO9001:2015 standards and contribute to quality objectives. In collaboration with leadership, prepare and/or conduct performance and quality audits on relevant contracts as necessary.
This dynamic position requires collaboration across various locations and time zones while supporting corporate objectives.

Ideal Candidate Profile:
  • Values independence and naturally takes ownership of tasks.
  • Exhibits outstanding attention to detail, ensuring precision and thoroughness in all assignments.
  • Communicates effectively and demonstrates a collaborative spirit.
  • Can manage multiple tasks and adapt to shifting priorities in a fast-paced environment.
  • Possesses a strong work ethic and consistently demonstrates integrity and professionalism.
  • Has excellent problem-solving skills and a proactive approach to overcoming challenges.
Life at Pacific Aerospace Consulting
We appreciate the value of your unique skills and offer a flexible working environment, continuous training and development opportunities, and a competitive salary. Additional benefits include:
  • Medical, Dental, and Vision options
  • Life Insurance
  • 401(k) plan with employer matching
  • Employee Assistance Program
  • Paid vacation, sick leave, and public holidays.
Integrity is one of our core values, and we are dedicated to fostering a culture of diversity and inclusion. We are proud to be an equal opportunity employer. Employment decisions are made based solely on the best candidate for the position, without regard to race, color, religion, disability, sex, sexual orientation, gender identity or expression, age, national origin, veteran status, genetic information, union status and/or beliefs, or any other characteristic protected by law.

Note: Unsolicited applications from agencies will not be considered.

Flexible work-from-home options are available.