Finance Administrative Support Specialist

2 weeks ago

Tallahassee, Florida, United States F & I Sentinel Llc Full time
Job Overview

Position Title: Accounting Assistant

Location: Onsite

Reporting To: Assistant Controller

Employment Type: Hourly, Non-Exempt

Key Collaborations:

The Accounting Assistant will engage collaboratively with the finance team, internal staff, external clients, and vendors to ensure that daily accounting tasks and processing are performed accurately and efficiently while also supporting administrative functions within the business.

Role Highlights:

In the capacity of an Accounting Assistant, you will provide support to the Finance department through various responsibilities, including but not limited to accounts payable and receivable, maintenance of financial records, journal entries, financial reporting, and administrative tasks. This role is an excellent opportunity for individuals seeking to gain practical experience in accounting while contributing to a vibrant team environment.

Key Responsibilities:

  • Assist with accounts payable functions, including invoice processing and expense verification.
  • Manage accounts receivable tasks, such as generating monthly statements, tracking payments, and following up on outstanding balances.
  • Ensure accurate and current financial records are maintained using accounting software.
  • Support month-end and year-end closing activities, including account reconciliations, billing, and recording corporate credit card transactions.
  • Record daily cash activity through journal entries.
  • Process daily check deposits and document customer payments in the accounting system.
  • Oversee the accounting email inbox, responding to inquiries and escalating issues as necessary.
  • Input accounts payable vendor invoices daily, ensuring proper coding and workflow approvals.
  • Assist with daily office administrative tasks.
  • Perform additional duties as assigned.

Qualifications:

Required Skills and Experience:

  • High School Diploma or GED.
  • Minimum of 1 year of foundational accounting or bookkeeping experience, including journal entry tasks.
  • Proficiency in MS Office applications, particularly Outlook, Excel, and Word.
  • Ability to utilize spreadsheets for data analysis.
  • Basic understanding of accounting principles.
  • Detail-oriented with strong task management skills.
  • Effective time management skills with the ability to respond promptly to customer needs and follow up on outstanding items.
  • Strong communication skills.
  • Ability to work collaboratively within a team setting.
  • Willingness to learn and adapt to technology-based systems.
  • Critical thinking and problem-solving abilities.
  • Demonstrates a supportive and responsive attitude, always ready to assist colleagues and stakeholders.
  • Shows eagerness to grow and adapt by seeking opportunities to learn new skills and expand knowledge.
  • Embraces challenges as opportunities for personal and professional growth.

Preferred Skills and Experience:

  • Previous experience in accounts payable, accounts receivable, or bookkeeping.
  • Familiarity with NetSuite or similar accounting software.
  • Completion or pursuit of a degree in accounting, finance, or business management.

Why Consider F & I Sentinel?

  • The organization is positioned for significant growth.
  • F & I Sentinel is dedicated to safeguarding financial institutions and consumers with respect to finance and insurance products.

Required Behavioral Traits:

  • Positive Attitude: Exhibits contagious positive energy and a proactive mindset.
  • Collaborative Approach: Values diverse perspectives while driving the team towards common objectives.
  • Adaptability: Effectively manages change and ambiguity.
  • Customer Service Orientation: Responds promptly to customer needs and solicits feedback for service improvement.
  • Commitment to Ethics: Treats others with respect and upholds organizational values.
  • Interpersonal Skills: Focuses on conflict resolution and maintains confidentiality.
  • Organizational Skills: Plans and organizes effectively, prioritizing key tasks.
  • Problem-Solving Skills: Identifies and resolves issues in a timely manner.
  • Teamwork: Supports team success and fosters a positive team spirit.

Physical Requirements:

  • Frequent sitting.
  • Continuous hand and finger dexterity.
  • Continuous verbal communication and auditory engagement.
  • Continuous visual acuity for reading technical information and data entry.

F & I Sentinel is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

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