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Administrative Support Specialist for Ministry
2 months ago
Position: Office Ministry Assistant
Killearn Methodist Church is seeking a dedicated Office Ministry Assistant to join our team. This part-time, hourly role is shared between two staff members, with each assistant typically working around 20 hours per week. Please note that this position is subject to the requirement for paid overtime.
Core Responsibilities
The Office Ministry Assistant serves as the initial point of contact at the reception desk for both congregation members and visitors. Key duties include:
- Managing the main church phone line, directing calls, and taking messages.
- Providing administrative assistance to ministry leaders.
- Handling paperwork related to the church's food bank operations.
Detailed Duties
- Open the office promptly at 8:00 am and close at 5:00 pm.
- Respond to phone inquiries and take messages as needed.
- Check and manage incoming emails.
- Assist church members with the management software.
- Sort and log incoming mail, including checks.
- Print and distribute Sunday bulletins.
- Record attendance for Sunday worship services.
- Coordinate reservations for the monthly Saints Alive meeting.
- Recruit greeters and ambassadors for Sunday services via email.
- Organize the annual staff Christmas celebration.
- Order and manage office supplies for staff and ministries.
- Support ministry directors with printing brochures, creating spreadsheets, and event setup.
- Monitor food bank emails, prepare spreadsheets, and print necessary labels.
- Send reminders to food bank volunteers.
- Document Second Harvest food donation pickups.
- Prepare birthday bags and gift cards for food bank clients.
- Compile and report monthly food bank statistics.
This role reports directly to the Executive Assistant to the Pastors.
Qualifications
- Strong commitment to the mission of Killearn Methodist Church and a lifestyle aligned with Scripture and the Global Methodist Church.
- A genuine desire to assist others.
- Proficiency in Microsoft Office, particularly Excel.
- Excellent communication skills.
- Ability to manage multiple tasks effectively.
Compensation
The hourly wage for this position ranges from $15.75 to $23.15. Employment is at-will, meaning it can be terminated at any time for any reason.
