Finance Administrative Specialist

2 weeks ago

Tallahassee, Florida, United States F & I Sentinel Llc Full time
Job Overview

Position Title: Accounting Assistant

Location: Onsite

Reporting To: Assistant Controller

Employment Type: Hourly, Non-Exempt

Key Collaborations:

The Accounting Assistant will engage closely with the finance team, staff members, external clients, and vendors to ensure that daily accounting tasks and processing are executed with precision and efficiency, while also providing support in administrative functions.

Role Highlights:

In the capacity of an Accounting Assistant, you will assist the Finance department with a variety of responsibilities, which include managing accounts payable and receivable, maintaining financial records, executing journal entries, preparing financial reports, and performing administrative tasks. This role is an excellent opportunity for individuals seeking to enhance their experience in accounting while contributing to a vibrant team environment.

Key Responsibilities Include:

  • Support accounts payable processes, including invoice processing and expense verification.
  • Manage accounts receivable functions, such as generating monthly statements, tracking payments, and following up on outstanding balances.
  • Ensure accurate and current financial records are maintained using accounting software.
  • Assist with month-end and year-end closing activities, including account reconciliations, billing, and recording corporate credit card transactions.
  • Record daily cash activity through journal entries.
  • Process daily check deposits and log customer payments in the accounting system.
  • Oversee the accounting email inbox, addressing inquiries and escalating issues as necessary.
  • Record vendor bills in the accounts payable system daily, ensuring correct coding and approval workflows.
  • Provide support in daily office administrative tasks.
  • Perform additional duties as assigned.

Required Qualifications:

  • High School Diploma or GED.
  • Minimum of 1 year of basic accounting or bookkeeping experience, including journal entry tasks.
  • Proficiency in MS Office applications, including Outlook, Excel, and Word.
  • Ability to utilize spreadsheets for data analysis.
  • Fundamental understanding of accounting principles.
  • Detail-oriented with strong task management skills.
  • Effective time management abilities, ensuring timely responses to customer needs with reliable follow-up.
  • Strong communication skills.
  • Ability to thrive in a collaborative team setting.
  • Willingness to learn and adapt to technology-based systems.
  • Critical thinking and problem-solving capabilities.
  • Demonstrates a proactive and supportive attitude towards team members and stakeholders.
  • Shows eagerness to grow and develop by seeking opportunities to acquire new skills and knowledge.
  • Embraces challenges as opportunities for both personal and professional growth.

Preferred Qualifications:

  • Prior experience in accounts payable, accounts receivable, or bookkeeping.
  • Familiarity with NetSuite or similar accounting systems.
  • Completion or pursuit of a degree in accounting, finance, or business management.

Why Consider F & I Sentinel?

  • The organization is positioned for significant growth.
  • F & I Sentinel is dedicated to safeguarding financial institutions and consumers through its innovative F&I products.

Essential Behaviors:

  • Positive Attitude: Exhibits contagious energy and a proactive mindset, setting ambitious goals and striving for excellence.
  • Collaborative Approach: Works well with diverse teams, promoting continuous improvement and open communication.
  • Adaptability: Navigates change with a practical mindset, managing complexity with ease.
  • Customer Service Orientation: Addresses customer needs promptly and effectively, seeking feedback to enhance service quality.
  • Commitment to Delivery: Meets commitments and objectives, demonstrating innovation and dedication to achieving results.
  • Integrity: Upholds ethical standards, treating others with respect and maintaining trust.
  • Problem-Solving Skills: Identifies and resolves issues efficiently, using analytical skills to develop solutions.
  • Teamwork: Fosters a positive team environment, valuing contributions from all members.

Physical Requirements:

  • Frequent sitting.
  • Continuous use of hand and finger dexterity.
  • Regular verbal communication and auditory comprehension.
  • Consistent visual acuity for reading technical information and data entry.

F & I Sentinel is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, physical or mental disability, genetic factors, military/veteran status, or other characteristics protected by law.

  • Finance Administrative Specialist

    1 week ago

    Tallahassee, Florida, United States Kevins Guns and Sporting Goods Full time

    Job OverviewWe are looking for a dedicated Finance Administrative Specialist to play a crucial role in our organization. You will be responsible for managing financial documentation, overseeing accounts payable, and generating invoices.Key Responsibilities:Gather and verify daily financial transactionsExamine invoices in accordance with accounts payable...

  • Finance Administrative Support Specialist

    2 weeks ago

    Tallahassee, Florida, United States F & I Sentinel Llc Full time

    Job OverviewPosition Title: Accounting AssistantLocation: OnsiteReporting To: Assistant ControllerEmployment Type: Hourly, Non-ExemptKey Collaborations:The Accounting Assistant will engage collaboratively with the finance team, internal staff, external clients, and vendors to ensure that daily accounting tasks and processing are performed accurately and...

  • Finance and Administrative Coordinator

    1 week ago

    Tallahassee, Florida, United States United Solutions Company Full time

    Job OverviewPosition Title: Finance and Administrative CoordinatorEmployment Type: Full-timeCompensation: Starting at $17.40 per hour, subject to experience.Employee Benefits:Comprehensive Health CoverageLife Insurance OptionsAccidental Death & Dismemberment CoveragePaid Time Off11 Recognized HolidaysFlexible Spending AccountsDental and Vision Plans401(k)...

  • Healthcare Administrative Specialist

    1 week ago

    Tallahassee, Florida, United States North Florida Thyroid Center LLC Full time

    Position OverviewWe are looking for a dedicated Healthcare Administrative Specialist to support our operations. This role involves a variety of routine administrative and clinical tasks essential for the efficient functioning of our medical facility.Key Responsibilities:Manage all administrative tasks promptly and efficientlyAssist medical personnel with...

  • Administrative Support Specialist

    2 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Position Overview: The Florida Department of Agriculture and Consumer Services is seeking a dedicated Administrative Support Specialist to assist in managing the administrative functions of the division's personnel program. This role is essential in ensuring that all personnel actions are processed efficiently and in compliance with established policies and...

  • Administrative Support Specialist

    2 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Position Overview:The State of Florida is seeking an Administrative Support Specialist to join our dedicated team. This role is essential in ensuring smooth operations within the Department of Health.Key Responsibilities:Act as the first point of contact for visitors and callers, providing exceptional customer service.Perform a variety of administrative...

  • Administrative Director

    1 day ago

    Tallahassee, Florida, United States Galaxy Technologies Full time

    About the RoleWe are seeking a highly skilled and experienced Administrative Manager to join our team at Galaxy Technologies. As an Administrative Manager, you will be responsible for leading and managing the administrative department, which includes finance, controlling, and personnel matters.Key ResponsibilitiesManage and lead the administrative...

  • Accounts Receivable Specialist

    1 week ago

    Tallahassee, Florida, United States RTA US Full time

    Job SummaryRTA US is seeking a highly skilled Accounts Receivable Specialist to join our team. As a key member of our finance department, you will be responsible for proactively managing customer accounts receivables, ensuring timely collections and resolving billing issues.Key Responsibilities:Proactively handle customer accounts receivables, utilizing...

  • Administrative Support Specialist for Medical Office

    5 days ago

    Tallahassee, Florida, United States Tallahassee Primary Care Associates Full time

    Job SummaryTallahassee Primary Care Associates is seeking a highly skilled Medical Office Specialist to join our team. As a Medical Office Specialist, you will be responsible for providing exceptional patient care and administrative support in a fast-paced medical office environment.Key ResponsibilitiesClerical Duties:Verify patient information and update...

  • Senior Administrative Coordinator

    1 week ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; a bachelor's degree in business administration, marketing, communications, or a related field is preferred High...

  • Receptionist at Florida First Psychiatry Specialist

    1 week ago

    Tallahassee, Florida, United States Florida First Psychiatry Specialist Full time

    Job OverviewWe are seeking a friendly and professional Front Desk Receptionist to manage all receptionist and administrative tasks at the entrance of our facility. You will serve as the initial point of contact for all visitors, playing a crucial role in creating a positive first impression for our organization.The ideal candidate should possess a warm and...

  • Administrative Support Specialist

    1 week ago

    Tallahassee, Florida, United States State of Florida Full time

    Position Overview: The Florida Department of Agriculture and Consumer Services is seeking a qualified individual for the role of Administrative Assistant I. This position is dedicated to providing essential administrative support within the division, focusing on personnel management and operational efficiency.Key Responsibilities: As an Administrative...

  • Administrative Support Specialist

    2 weeks ago

    Tallahassee, Florida, United States State of Florida Full time

    Position Overview: The Florida Department of Agriculture and Consumer Services is seeking a dedicated Administrative Assistant I to support the internal operations of the agency. This role is exclusively available to current employees of the department.Key Responsibilities: As an integral part of the division, the Administrative Assistant I will assist the...

  • Senior Administrative Coordinator

    1 week ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition Title: Executive Administrative SpecialistSector: Financial Services & Wealth ManagementLocation: Tallahassee, FL (on-site)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business administration, marketing, communications, or a related discipline...

  • Senior Administrative Coordinator

    2 weeks ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; bachelor's degree in business administration, marketing, communications, or a related field preferred High...

  • Senior Administrative Coordinator

    1 week ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition Title: Executive Administrative SpecialistSector: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business administration, marketing, communications, or a related discipline...

  • Application Administrator

    3 days ago

    Tallahassee, Florida, United States Stellar Professionals Full time

    Job OverviewWe are seeking a highly skilled and experienced Enterprise Application Specialist to join our team at Stellar Professionals. As an Application Administrator, you will play a critical role in ensuring the smooth operation of our enterprise applications.Key Responsibilities:Manage and maintain enterprise applications, including configuration,...

  • Senior Administrative Coordinator

    2 weeks ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Executive Administrative SpecialistIndustry: Financial Advising & Wealth ManagementLocation: Tallahassee, FL (in-office)Overview of Qualifications:Minimum of three (3) years of experience in administrative support roles Associate's degree required; bachelor's degree in business administration, marketing, communications, or a related field is preferred Strong...

  • IT Acquisition Specialist

    2 weeks ago

    Tallahassee, Florida, United States Radiant Digital Full time

    Job OverviewPosition Title: IT Procurement SpecialistCompany: Radiant DigitalLocation: RemoteRole Summary:The IT Procurement Specialist is responsible for overseeing both strategic and operational functions related to the acquisition of IT resources, including hardware, software, and services.Key Responsibilities:Administer both strategic and operational...

  • Senior Administrative Coordinator

    2 weeks ago

    Tallahassee, Florida, United States Southern Wealth Full time

    Job OverviewPosition: Executive Administrative SpecialistSector: Financial Services & Wealth ManagementLocation: Tallahassee, FL (in-office)Qualifications Summary:Minimum of three (3) years in administrative support rolesAssociate's degree required; bachelor's degree in business, marketing, communications, or a related discipline preferredProficient with...