Administrative Coordinator
1 week ago
- Manage and maintain calendars for Product Leadership, ensuring seamless coordination and communication.
- Book travel and manage expenses, providing exceptional support to our team.
- Create, organize, and maintain team mailing lists, folders, and drives, ensuring efficient information sharing.
- Organize, plan, and execute team events, fostering a positive and productive work environment.
- Respond to questions and requests for information, connecting people with the right resources and providing exceptional customer service.
- Ensure every guest signs in upon arrival, providing a warm and welcoming experience.
- Bachelor's degree and 4+ years of relevant work experience, preferably in direct executive support, project management, or event planning.
- Proven ability to manage time efficiently, prioritize multiple stakeholders, functions, and tasks, and deliver results in a fast-paced environment.
- Excellent communication and interpersonal skills, with a proven ability to build strong, productive relationships.
- Experience implementing systems, processes, or programs that increase efficiency and drive business results.
- Positive, can-do attitude, willingness to jump into a myriad of projects, and a resourceful self-starter with a curious and proactive approach.
- Extreme attention to detail, organized, and responsive, with a strong commitment to delivering high-quality results.
- Embracing and spreading the company culture, which revolves around our values.
- Generally IT savvy, with experience working with all levels of management, employees, vendors, and customers.
- Up to $56.59/hr. (W2)
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Administrative Coordinator
2 weeks ago
San Mateo, California, United States Ascend Full timeJob SummaryThe Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting, customer service, and administrative tasks. Key responsibilities include:Assisting tenants with work orders, answering phones, and providing administrative support to the property and asset management team.Preparing and...
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Administrative Coordinator
3 weeks ago
San Mateo, California, United States I Xl Full timeAbout IXL LearningIXL Learning is a leading EdTech company that provides personalized learning products to millions of learners worldwide.Job SummaryWe are seeking an experienced Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will be highly organized, detail-oriented, and able to work independently in a...
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Administrative Coordinator
1 month ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...
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Administrative Coordinator
2 weeks ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.This is an exciting...
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Administrative Coordinator
4 weeks ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support and intake services to our clients, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...
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Sales Administrative Coordinator
2 weeks ago
San Mateo, California, United States GrowthWise Search Partners Full timeAdministrative & Customer Service CoordinatorJoin a dynamic team at GrowthWise Search Partners as an Administrative & Customer Service Coordinator. This role offers a unique opportunity to work in a small office environment, where you will wear multiple hats and be an integral part of our operations.Key Responsibilities:Support our team's administrative...
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Administrative Coordinator
1 week ago
San Mateo, California, United States Kelly Full timeAbout the RoleWe are seeking a highly effective and organized individual to fill the position of Administrative Coordinator at Kelly. This role is responsible for delivering an excellent first impression, serving as the point of contact/reception for visitors during business hours, and coordinating all on-site meetings.Key ResponsibilitiesFirst Impressions:...
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Administrative Coordinator
4 weeks ago
San Mateo, California, United States Group A LLC Full timeAdministrative AssistantWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Group A LLC in San Mateo, CA.In this role, you will provide essential administrative support to ensure smooth office operations and assist managers and employees with various organizational and communication tasks.Key...
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Administrative Coordinator
4 weeks ago
San Mateo, California, United States Planet Pharma Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Planet Pharma. The successful candidate will provide administrative support to ensure the efficient operation of our office.Key Responsibilities:Provide administrative support to ensure the smooth operation of the office.Support managers and...
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San Mateo, California, United States Ascend Full timeJob OverviewThe Administrative Coordinator will play a crucial role in supporting the property management team at Ascend Talent Solutions. This position requires excellent customer service skills, attention to detail, and the ability to prioritize tasks effectively.Key ResponsibilitiesProvide administrative support to the property management team, including...
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Administrative Coordinator
1 week ago
San Mateo, California, United States Mathnasium (ID: 2406101) Full timeAbout the Role:We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Mathnasium Learning Centers. As an Administrative Assistant, you will play a critical role in supporting the daily operations of our center, ensuring that students receive exceptional service and support.Key Responsibilities:Provide...
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Administrative Coordinator
1 month ago
San Mateo, California, United States Cypress HCM Full timeJob OverviewCypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to join our Product Admin team. As a key member of our team, you will provide administrative support to our Product Leadership, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesAdministrative Support:...
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Administrative Assistant
2 weeks ago
San Mateo, California, United States Kelly Services, Inc. Full timeAdministrative Coordinator Role at Kelly Services, Inc.We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Kelly Services, Inc.Key Responsibilities:Manage calendars, coordinate travel arrangements, and prepare reports and spreadsheets.Compile and maintain records and databases, ensuring accuracy and...
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HR Administrator
2 weeks ago
San Mateo, California, United States Balfour Beatty plc Full timeJob Summary: The HR Administrator will provide administrative support to the Caltrain project and serve as HR functional support for Corporate as needed. Key Responsibilities: Provide HR administrative and transactional support and serve as initial point of contact for HR related inquiries. Manage recruiting efforts including scheduling job interviews and...
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Administrative Assistant
1 week ago
San Mateo, California, United States Kelly Services, Inc. Full timeAs an Administrative Coordinator at Kelly Services, Inc, you will be responsible for providing administrative support to ensure efficient office operations. Key responsibilities include:Key ResponsibilitiesScreening calls and managing calendarsMaking travel, meeting, and event arrangementsPreparing reports and creating spreadsheetsCompiling and maintaining...
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Administrative Support Specialist
2 weeks ago
San Mateo, California, United States IXL Learning Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will have a strong background in administrative support, excellent organizational skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative support to...
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Administrative Support Specialist
1 week ago
San Mateo, California, United States IXL Learning Full timeJob SummaryWe are seeking an experienced Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will have a strong background in administrative support and be able to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative support to executives, including scheduling...
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Administrative Support Specialist
7 days ago
San Mateo, California, United States Ascend Full timeJob Title: Administrative CoordinatorJob SummaryThe Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting, customer service, and vendor management. This role requires excellent communication skills, attention to detail, and the ability to prioritize tasks effectively.Key...
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Office Administrator
2 months ago
San Mateo, California, United States Asurion Full time**Job Summary**Asurion is seeking a highly skilled and experienced Office Administrator to join their team. This is a full-time contract position based onsite at their San Mateo location.The ideal candidate will have a strong background in office management, with a proven track record of overseeing every facet of the office environment. They will be...
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Office Administrator
2 months ago
San Mateo, California, United States Asurion Full time**Job Summary**Asurion is seeking a highly skilled and experienced Office Administrator to join their team. This is a full-time contract position based onsite at their San Mateo location.The ideal candidate will have a strong background in office management, with a proven track record of providing exceptional support to guests, vendors, and property...