Administrative Coordinator

16 hours ago


San Mateo, California, United States Ascend Full time
Job Summary

The Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting, customer service, and administrative tasks. Key responsibilities include:

  • Assisting tenants with work orders, answering phones, and providing administrative support to the property and asset management team.
  • Preparing and updating lease files, abstracts, and certificates of insurance to ensure compliance with building standards.
  • Coding and entering invoices into the accounting system, including MRI, Timberline, and Yardi.
  • Composing and sending tenant communications, including events, building updates, and rent statement information.
  • Planning and supporting tenant appreciation events.

Requirements include:

  • 2 years of previous Administrative Coordinator experience, with commercial real estate experience a plus.
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible, and positive attitude.
  • Excellent attention to detail, strong customer service skills, and ability to prioritize.
  • Ability to communicate well in both written and verbal forms.
  • Proactive attitude and willingness to take on additional responsibilities.

Benefits include PTO, PST, Medical, Dental, and Vision, as well as a competitive hourly rate of $27.50.



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