Administrative Coordinator

4 weeks ago


San Mateo, California, United States Kelly Full time
About the Role

We are seeking a highly effective and organized individual to fill the position of Administrative Coordinator at Kelly. This role is responsible for delivering an excellent first impression, serving as the point of contact/reception for visitors during business hours, and coordinating all on-site meetings.

Key Responsibilities
  • First Impressions: Deliver an excellent first impression by providing a welcoming environment for visitors and guests.
  • Point of Contact: Serve as the point of contact/reception for visitors during business hours, sign visitors in, and coordinate all on-site meetings.
  • Meeting Logistics: Coordinate meeting logistics, including catering, preparing conference rooms, and ensuring that each team member has the equipment they need to do their job well.
  • Correspondence: Manage correspondence, including handling and distributing incoming/outgoing mail.
  • Office Operations: Own office/facilities delivery, maintain all office equipment, and call maintenance when necessary.
  • Reception Area: Keep the reception area, conference rooms, and all common areas organized.
  • Conference Room Scheduling: Assist with conference room scheduling and coordinate any mail/shipping.
  • Inventory Management: Inventory office/kitchen supplies and restock as needed.
About You
  • Coachable: Continuously learning, open to feedback, willing to adapt and change, applying new skills to maximize efficiency.
  • Empathy: Loves to support a kind, talented, hard-working team.
  • Driven: Works without instruction or direction.
  • Proactive: Reduces complexity to simplicity.
  • Professionalism: Extremely cognizant of responsibility as "first impression".
  • Culture Carrier: Embodies our values.
  • Experience: Experience at a tech or biotech company of similar size.

We offer a variety of benefits, perks, and work-related resources to support our employees. As a Kelly employee, you will have access to a retirement savings plan, service bonus, and holiday pay plans, as well as a transit spending account and paid sick leave under the applicable state or local plan. Click here for more information on benefits and perks that may be available to you as a member of the Kelly Talent Community.



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