Administrative Coordinator
2 weeks ago
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Group A LLC in San Mateo, CA.
In this role, you will provide essential administrative support to ensure smooth office operations and assist managers and employees with various organizational and communication tasks.
Key Responsibilities:- Provide administrative support to managers and employees, ensuring efficient office operations, including handling confidential and time-sensitive materials, managing communication, and organizing meetings and schedules.
- Produce and distribute correspondence, reports, and presentations, maintain filing systems, and manage contact lists while providing general support to visitors.
- Oversee office supply inventory, book travel arrangements, and reconcile expense reports, ensuring smooth logistical operations.
- Handle multiple projects, monitor invoices, and support the development of administrative staff through information sharing and growth opportunities.
- Ensure equipment functionality through preventive maintenance and repairs, and maintain professional knowledge by attending workshops and networking with industry professionals.
- Proficient in Microsoft Office Suite (Word, Excel, Teams, PowerPoint, Outlook).
- Organizational skills, correspondence, travel arrangements, inventory management, problem-solving, and multitasking.
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Administrative Coordinator
3 weeks ago
San Mateo, California, United States Ascend Full timeJob DescriptionAscend Talent Solutions is seeking a highly organized and detail-oriented Administrative Coordinator to support our property management team. As an Administrative Coordinator, you will play a critical role in ensuring the smooth operation of our properties by providing exceptional customer service, managing administrative tasks, and...
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Administrative Coordinator
19 hours ago
San Mateo, California, United States Ascend Full timeJob SummaryThe Administrative Coordinator will provide critical support to the property management team, focusing on periodic reporting, customer service, and administrative tasks. Key responsibilities include:Assisting tenants with work orders, answering phones, and providing administrative support to the property and asset management team.Preparing and...
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Administrative Coordinator
1 week ago
San Mateo, California, United States I Xl Full timeAbout IXL LearningIXL Learning is a leading EdTech company that provides personalized learning products to millions of learners worldwide.Job SummaryWe are seeking an experienced Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will be highly organized, detail-oriented, and able to work independently in a...
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Administrative Coordinator
3 weeks ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support and intake services to our clients, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...
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Administrative Coordinator
3 weeks ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...
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Administrative Coordinator
24 hours ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support to our clients and constituents, ensuring a safe, organized, and welcoming atmosphere in our reception area.This is an exciting...
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Administrative Coordinator
2 weeks ago
San Mateo, California, United States Samaritan House Full timeJob SummaryWe are seeking a highly skilled and compassionate Administrative Coordinator to join our team at Samaritan House. As a key member of our Client Services department, you will provide exceptional administrative support and intake services to our clients, ensuring a safe, organized, and welcoming atmosphere in our reception area.Key...
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Sales Administrative Coordinator
2 days ago
San Mateo, California, United States GrowthWise Search Partners Full timeAdministrative & Customer Service CoordinatorJoin a dynamic team at GrowthWise Search Partners as an Administrative & Customer Service Coordinator. This role offers a unique opportunity to work in a small office environment, where you will wear multiple hats and be an integral part of our operations.Key Responsibilities:Support our team's administrative...
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Administrative Coordinator
3 weeks ago
San Mateo, California, United States Planet Pharma Full timeJob Title: Administrative AssistantPlanet Pharma is seeking an experienced Administrative Assistant to provide administrative support to ensure the efficient operation of our office.Key Responsibilities:Provide administrative support to managers and employees, including organization and communication tasks.Handle confidential and time-sensitive material with...
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Administrative Coordinator
2 weeks ago
San Mateo, California, United States Planet Pharma Full timeJob Title: Administrative AssistantWe are seeking an experienced Administrative Assistant to join our team at Planet Pharma. The successful candidate will provide administrative support to ensure the efficient operation of our office.Key Responsibilities:Provide administrative support to ensure the smooth operation of the office.Support managers and...
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Administrative Coordinator
4 weeks ago
San Mateo, California, United States Cypress HCM Full timeJob OverviewCypress HCM is seeking a highly organized and detail-oriented Administrative Assistant to join our Product Admin team. As a key member of our team, you will provide administrative support to our Product Leadership, ensuring seamless day-to-day operations and contributing to the success of our business.Key ResponsibilitiesAdministrative Support:...
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Administrative Coordinator
1 month ago
San Mateo, California, United States Mathnasium (ID: 2406101) Full timeAbout MathnasiumMathnasium Learning Centers are dedicated to providing high-quality educational services to children, focusing on math education and development. Our centers offer a unique approach to learning, utilizing the Mathnasium Method, which has been refined over decades to deliver effective results.Job SummaryWe are seeking an Administrative...
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Administrative Assistant
1 day ago
San Mateo, California, United States Kelly Services, Inc. Full timeAdministrative Coordinator Role at Kelly Services, Inc.We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Kelly Services, Inc.Key Responsibilities:Manage calendars, coordinate travel arrangements, and prepare reports and spreadsheets.Compile and maintain records and databases, ensuring accuracy and...
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Contract Administrator
3 weeks ago
San Francisco, California, United States Total Administrative Svc Full timeJob DescriptionTotal Administrative Svc is seeking a highly skilled Contract Administrator to provide logistical support to our team. The ideal candidate will have a strong background in administrative support and excellent communication skills.Key ResponsibilitiesMaintain a professional demeanor and act with integrity in all interactions with the...
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HR Administrator
3 weeks ago
San Mateo, California, United States Balfour Beatty plc Full timeJob Title: HR AdministratorThe HR Administrator will provide administrative support to the Caltrain project and serve as HR functional support for Corporate as needed.Job SummaryBalfour Beatty is currently undertaking the $1B+ Caltrain Electrification Project in San Mateo, CA. The project consists of electrifying a 56-mile corridor from San Francisco to San...
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Administrative Support Specialist
4 weeks ago
San Francisco, California, United States Total Administrative Svc Full timeJob Description:We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Total Administrative Svc. As a key member of our support staff, you will provide critical logistical support to our Program Manager and Director leadership.Key Responsibilities:Provide primary support to Program Manager and Director...
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HR Administrator
2 days ago
San Mateo, California, United States Balfour Beatty plc Full timeJob Summary: The HR Administrator will provide administrative support to the Caltrain project and serve as HR functional support for Corporate as needed. Key Responsibilities: Provide HR administrative and transactional support and serve as initial point of contact for HR related inquiries. Manage recruiting efforts including scheduling job interviews and...
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Office Administrator
4 weeks ago
San Mateo, California, United States Stefanini Group Full timeJob Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to oversee the day-to-day operations of our San Mateo location.Key Responsibilities:Provide administrative support to the team, including coordinating meetings, managing supplies, and maintaining a clean and organized workspace.Manage the facilities, including...
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Office Administrator
3 weeks ago
San Mateo, California, United States Stefanini Group Full timeJob Title: Office ManagerWe are seeking a highly organized and detail-oriented Office Manager to oversee the daily operations of our San Mateo location.Key Responsibilities:Provide administrative support to the team, including coordinating meetings, managing supplies, and maintaining a clean and organized workspace.Manage the facilities, including arranging...
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Administrative Support Specialist
1 day ago
San Mateo, California, United States IXL Learning Full timeAbout the RoleWe are seeking an experienced Administrative Assistant to support our marketing and professional learning teams. The ideal candidate will have a strong background in administrative support, excellent organizational skills, and the ability to work independently in a fast-paced environment.Key ResponsibilitiesProvide administrative support to...