Administrative Coordinator for Commercial Real Estate

4 weeks ago


San Mateo, California, United States Ascend Full time
Job Overview

The Administrative Coordinator will play a crucial role in supporting the property management team at Ascend Talent Solutions. This position requires excellent customer service skills, attention to detail, and the ability to prioritize tasks effectively.

Key Responsibilities
  • Provide administrative support to the property management team, including answering phones, greeting visitors, and assisting tenants with work orders.
  • Prepare and update lease files and abstracts for all tenants, ensuring completeness and accuracy.
  • Manage and track certificates of insurance to ensure compliance with building standards.
  • Coding and entering invoices into the accounting system, MRI, Timberline, and Yardi.
  • Compose and send tenant communications, including events, building updates, rent statement information, and specific building issues.
  • Plan and support tenant appreciation events, a quarterly responsibility for the Administrative Coordinator.
Requirements
  • 2 years of previous Administrative Coordinator experience, with commercial real estate experience a plus.
  • Highly proficient in Microsoft Word, Excel, and Outlook.
  • Professional, reliable, flexible, and have a positive, can-do attitude.
  • Excellent attention to detail, strong customer service skills, and ability to prioritize.
  • Ability to communicate well in both written and verbal communication forms.
  • Proactive attitude and willingness to take on additional responsibilities and assist with other team members' projects.
  • Strong interest in real estate.
Education and Benefits
  • Bachelor's degree preferred or similar work experience.
  • Medical, Dental, and Vision benefits.
Compensation
  • $23- $25/Hrly.


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