Senior Meetings Coordinator

2 weeks ago

San Diego, California, United States Neurocrine Biosciences Full time

Who We Are:

At Neurocrine Biosciences, we take pride in fostering a robust, inclusive, and positive workplace culture grounded in our shared mission and values. We understand the essence of excellence and are deeply committed to our team as much as we are to our mission - to alleviate suffering for individuals with significant needs and limited options.

What We Do:

Neurocrine Biosciences stands as a premier biopharmaceutical entity focused on neuroscience, driven by a singular purpose: to alleviate suffering for those with pressing needs and few alternatives. Our dedication lies in the discovery and development of transformative treatments for patients grappling with under-addressed neurological, neuroendocrine, and neuropsychiatric conditions. Our diverse portfolio features FDA-approved therapies for tardive dyskinesia, chorea associated with Huntington's disease, endometriosis, and uterine fibroids, alongside a promising pipeline with several compounds in mid- to late-phase clinical development across our primary therapeutic domains. For over thirty years, we have leveraged our unique insights into neuroscience and the intricate connections between brain and body systems to address complex health challenges. We are relentless in our pursuit of innovative medicines to ease the burden of debilitating diseases and disorders, as we believe in the power of courageous science.

About the Role:

This position is responsible for facilitating the logistical planning and execution of meetings and conferences, guided by the meetings and conferences lead within Marketing Operations. The aim is to ensure that event objectives are met while maintaining a high standard of customer satisfaction. Key responsibilities include coordinating event logistics such as registrations, rooming lists, catering, equipment, and other logistical necessities. The role also involves managing event contracts and purchase requests, collaborating with internal stakeholders to ascertain logistical requirements, and adhering to and monitoring event budgets. Onsite support will be provided to guarantee smooth operations during meetings and conferences.

Your Contributions (include, but are not limited to):

  • Manage meeting and conference contracts and purchase requests, ensuring tracking against approved budgets.
  • Oversee logistics for meetings and conferences, including registration, attendee communications, travel arrangements, rooming lists, catering needs, meeting space, A/V requirements, and group activities.
  • Handle field sales sponsorship, exhibit, booth display, and advocacy request processes for regional exhibits and patient advocacy events, requiring data entry and follow-up.
  • Coordinate with external vendors, including hotels, venues, and destination management companies, to ensure deliverables and timelines are met.
  • Ensure successful onsite execution of meetings by collaborating with internal stakeholders and vendors.
  • Serve as the primary contact for meeting attendees, addressing inquiries, providing solutions, and managing change requests.
  • Regularly collaborate with cross-functional stakeholders, focusing on relationship building, customer service, and problem-solving.
  • Manage multiple projects simultaneously, ensuring deadlines are met and issues are addressed promptly.
  • Develop status reports, pre- and post-event surveys, and metrics tracking to identify trends and recommend improvements.
  • Perform other duties as assigned.

Requirements:

  • BS/BA degree in marketing, communications, or life sciences with 4+ years of relevant experience OR
  • MA/MS degree in marketing, communications, or life sciences with 2+ years of relevant experience.
  • Strong problem-solving and conflict resolution skills.
  • Excellent listening, verbal, and written communication abilities.
  • Aptitude for fostering positive working relationships.
  • Attention to detail and exceptional organizational skills.
  • Proven ability to manage multiple projects and vendors effectively.
  • Demonstrated success in project management.
  • Flexibility to thrive in a dynamic and complex environment.
  • Proficiency in Adobe Acrobat and Microsoft Office, including Word, Excel, and PowerPoint.
  • Experience with meeting planning tools such as Cvent is preferred.

Neurocrine Biosciences is an EEO/AA/Disability/Vets employer. We are dedicated to cultivating a diverse, equitable, and inclusive workplace and recognize that there are various ways to meet our requirements. We seek the best candidate for the role and encourage applications even if your experience or qualifications do not align perfectly with the job description.

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