Senior Administrative Coordinator

2 weeks ago


San Diego, California, United States Compunnel, Inc. Full time
Job Overview

Position Summary: The Senior Administrative Coordinator plays a vital role in supporting the operational functions of the organization. This position involves managing requests for proposals (RFPs), organizing work items, and ensuring all necessary documentation is accurately processed and maintained.

Key Responsibilities:

  • Receive and analyze RFPs, breaking down specifications by individual work items.
  • Rename and export control for each work item, ensuring proper documentation.
  • Update and maintain the inventory in the Integrated Financial System (IFS).
  • Attach relevant references to each work item and procure any missing references as needed.
  • Upon project award, transition work items from preliminary to approved status and create necessary folders for quality assurance.
  • Utilize parsing tools to ensure quality checks on each work item.
  • Participate in Converge meetings and assist in testing updated tools.
  • Provide front counter service for walk-in clients, processing requests for technical manuals, drawings, and other documentation.
  • Manage office supply inventory, including ordering from vendors and maintaining stock levels.
  • Coordinate the ordering and distribution of coffee supplies on a weekly basis.
  • Organize and label packages for FedEx and other courier services, ensuring timely pickups.
  • Handle daily mail distribution across departments.
  • Assist in the reproduction of proposals for government bidding processes.
  • Generate service calls for equipment maintenance as required.

Required Skills:

  • Excellent communication abilities and a strong work ethic.
  • Ability to work collaboratively under pressure.
  • Meticulous attention to detail and strong organizational skills.
  • Proficiency in Microsoft Office tools.
  • Capability to multitask and prioritize effectively.
  • Strong customer service orientation.
  • Ability to obtain necessary credentials for access to specific installations.
  • Basic troubleshooting skills for office equipment.

Preferred Skills:

  • Typing speed of at least 55-60 words per minute.
  • Strong data entry capabilities.

Experience:

Equivalent to administrative responsibilities with a preference for candidates with waterfront and ship repair experience, as well as customer service experience.

Education:

High School diploma required; some college experience preferred.

About Compunnel Inc.

Founded in 1994, Compunnel Inc. is a premier provider of staffing solutions, IT services, e-learning, business intelligence, and cloud solutions. We specialize in both contingent and permanent workforce solutions, catering to a diverse clientele, including Fortune 500 companies across various industries.

As one of the largest staffing firms in the United States, we also maintain a strong presence in Europe and Asia, providing job opportunities nationwide. Our commitment to workforce diversity ensures equal employment opportunities for individuals from all backgrounds.

With consistent year-over-year growth, we continue to expand our talented workforce, offering a broad range of in-demand skill sets across multiple sectors.



  • San Diego, California, United States Ultimate Staffing Full time

    Job Summary:We are seeking a highly organized and proactive Administrative Assistant to support our Partners at Ultimate Staffing. This role involves managing client interactions, coordinating with administrative staff, and handling a high volume of tasks, particularly during the busy tax season.Key Responsibilities:Manage client relationships and...


  • San Diego, California, United States Serene Health Full time

    Job SummaryThe Administrative Coordinator plays a vital role in ensuring the smooth operation of the office by providing comprehensive administrative support to the team at Serene Health. This position involves interacting with visitors, managing communications, organizing events, and handling various clerical tasks with efficiency and professionalism.Key...


  • San Francisco, California, United States Ace Plumbing & Rooter Full time

    Position OverviewAre you prepared to take the next step in your professional journey? Ace Plumbing & Rooter is on the lookout for a remarkable Senior Administrative Coordinator to enhance our dynamic team. In this pivotal role, you will be instrumental in ensuring operational excellence while enjoying a competitive salary range of $50,000 - $100,000...


  • San Diego, California, United States Serene Health Services Full time

    About Serene Health ServicesSerene Health Services is a leading healthcare organization dedicated to providing comprehensive support and care to our members. Our mission is to empower individuals to achieve self-sufficiency in health, creating a ripple effect that strengthens families and communities.Job SummaryThe Administrative Coordinator plays a vital...


  • San Diego, California, United States Griffith Company Full time

    Job OverviewAt Griffith Company, we understand that our workforce is our greatest asset. We cultivate this asset by creating a workplace that promotes open communication, mutual respect, and acknowledgment of achievements. Within this supportive atmosphere, Griffith Company employees thrive, advancing their careers to new heights. With a legacy spanning over...


  • San Jose, California, United States Adobe Full time

    Position OverviewWe are looking for a Senior Administrative Coordinator to provide essential support to our VP of Security within the dynamic Global Safety, Security, and Aviation team at Adobe.Key ResponsibilitiesManage and optimize daily scheduling and calendar activities.Deliver comprehensive operational and administrative assistance.Facilitate effective...


  • San Jose, California, United States Hewlett Packard Enterprise Full time

    Position OverviewAs a Senior Administrative Coordinator, you will provide essential tactical and strategic support to the Chief Communications Officer and other executive leaders within Hewlett Packard Enterprise. Your role will be pivotal in ensuring smooth operations and effective communication across the organization.Key ResponsibilitiesOrganize,...


  • South San Francisco, California, United States Roche and Genentech Full time

    Job OverviewThe **Senior Administrative Coordinator** plays a vital role in supporting the administrative functions within the organization. This position is essential for ensuring efficient business operations and providing comprehensive administrative assistance to various teams.Key Responsibilities:Oversee essential administrative tasks, including...


  • San Diego, California, United States Northrop Grumman Full time

    Requisition ID: R At Northrop Grumman, our team members have remarkable opportunities to engage in groundbreaking systems that influence lives globally today and for future generations. Our innovative and creative spirit has positioned us at the forefront of numerous technological milestones in our nation's history - from pioneering flights to stealth...


  • San Francisco, California, United States Beacon Hill Staffing Group Full time

    Senior Administrative Coordinator to $120K - Exceptional Opportunity at a Leading Venture Capital FirmOur client, a dynamic venture capital firm, is in search of a talented and proactive Senior Administrative Coordinator to provide support to a high-level executive.In this pivotal role, you will undertake a variety of essential administrative functions,...


  • San Francisco, California, United States Piper Sandler Companies Full time

    About Piper SandlerAt Piper Sandler, we connect capital with opportunity to build a better future. We believe that diverse teams with unique backgrounds, skills, and experiences yield more innovative solutions. Our mission is to recruit, develop, retain, and engage a diverse, high-performing team. We foster an environment that allows each individual to...


  • San Diego, California, United States Northrop Grumman Full time

    Requisition ID: R At Northrop Grumman, our workforce is presented with remarkable opportunities to engage in groundbreaking systems that influence lives globally today and for future generations. Our innovative and creative spirit has positioned us at the leading edge of numerous technological breakthroughs in our nation's history - from pioneering...


  • San Diego, California, United States Northrop Grumman Full time

    Requisition ID: R At Northrop Grumman, our workforce is presented with remarkable opportunities to engage in groundbreaking systems that influence lives globally, both now and in the future. Our innovative and creative ethos has positioned us at the forefront of numerous technological milestones in our nation's journey — from the first transatlantic...


  • San Jose, California, United States Akraya Inc Full time

    Job Summary:Akraya Inc is seeking a highly skilled and experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide exceptional administrative support to our executive team, ensuring seamless day-to-day operations and contributing to the success of our organization.Key Responsibilities:Provide...


  • San Diego, California, United States Griffith Company Full time

    Job OverviewAt Griffith Company, we value our employees as our greatest asset. We cultivate a workplace that promotes open communication, mutual respect, and recognition, allowing our team members to thrive and advance their careers. With a rich history of over 120 years marked by quality, safety, and excellence, Griffith Company boasts a vibrant and...


  • San Diego, California, United States Griffith Company Full time

    Job OverviewAt Griffith Company, we value our workforce as our greatest asset. We cultivate a workplace that promotes open communication, mutual respect, and acknowledgment of achievements. In this supportive environment, our employees thrive and elevate their careers. With a legacy of over 120 years in quality, safety, and excellence, Griffith Company...


  • San Diego, California, United States Innoflight Inc Full time

    About Innoflight IncInnoflight Inc is a leading provider of innovative software-defined compact/ground radios, cryptographic and cyber secure systems and processing, networking and data storage avionics.Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to support our management team and employees. The successful...


  • South San Francisco, California, United States Allogene Therapeutics Full time

    About the Position:Allogene Therapeutics is in search of a dedicated and proactive individual to take on the role of Senior Administrative Coordinator, providing essential support to our executive leadership team. This position involves managing a variety of administrative tasks in a dynamic and fast-paced environment. As a vital member of our organization,...


  • San Ramon, California, United States Franklin Templeton Full time

    About Franklin Templeton: At Franklin Templeton, we are at the forefront of our industry, pioneering innovative strategies to assist our clients in reaching their investment objectives. Our Firm: Our diverse and dynamic organization encompasses asset management, wealth management, and fintech, providing various avenues for investors to progress toward their...


  • San Diego, California, United States Compass Group, PLC Full time

    Job Summary:We are seeking a highly organized and detail-oriented Administrative Assistant to provide administrative support to our team at Compass Group, PLC. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.Key Responsibilities:Scheduling and Coordination: Schedule meetings and conference calls,...