Reception and Administrative Coordinator
1 week ago
Remax Allegiance is a prominent real estate brokerage operating in various regions. We are currently seeking a dedicated individual to oversee our front desk operations.
Position Summary
This is a full-time role focused on managing the front desk duties from Monday to Friday, 9 am to 5 pm.
Key Responsibilities
The front desk responsibilities encompass, but are not limited to:
- Managing a multi-line phone system
- Handling the distribution of mail, packages, and faxes
- Informing clients about incoming communications
- Entering data into the accounting system
- Processing checks for bank deposits
- Reviewing documentation to ensure completeness
- Communicating with relevant parties regarding any missing documents
- Collecting necessary signatures when required
- Performing other assigned duties
Qualifications
The ideal candidate will possess:
- A minimum of 2 years of experience in front desk management, along with some background in accounting and data entry
- Exceptional organizational skills and a keen eye for detail
- Strong customer service and interpersonal abilities, with the capacity to connect with diverse personalities
- Creative thinking and vision
- Proficiency in using internet applications
- Fluency in English, both spoken and written, to ensure effective communication
- Computer literacy, particularly in Microsoft Office applications such as Word, Excel, and Outlook
- Sound judgment to independently resolve issues with minimal supervision
- The ability to manage multiple priorities and work efficiently under pressure
- Excellent communication skills and professional phone etiquette
- Experience handling confidential information responsibly
- A reliable means of transportation
- A commitment to fostering a positive workplace environment and contributing to process improvements
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