Reception and Administrative Coordinator

1 week ago


Alexandria, Virginia, United States Remax Allegiance Full time
Company Overview

Remax Allegiance is a prominent real estate brokerage operating in various regions. We are currently seeking a dedicated individual to oversee our front desk operations.

Position Summary

This is a full-time role focused on managing the front desk duties from Monday to Friday, 9 am to 5 pm.

Key Responsibilities

The front desk responsibilities encompass, but are not limited to:
  • Managing a multi-line phone system
  • Handling the distribution of mail, packages, and faxes
  • Informing clients about incoming communications
Additionally, the selected candidate will receive training on various office-related tasks, including:
  • Entering data into the accounting system
  • Processing checks for bank deposits
  • Reviewing documentation to ensure completeness
  • Communicating with relevant parties regarding any missing documents
  • Collecting necessary signatures when required
  • Performing other assigned duties

Qualifications

The ideal candidate will possess:
  • A minimum of 2 years of experience in front desk management, along with some background in accounting and data entry
  • Exceptional organizational skills and a keen eye for detail
  • Strong customer service and interpersonal abilities, with the capacity to connect with diverse personalities
  • Creative thinking and vision
  • Proficiency in using internet applications
  • Fluency in English, both spoken and written, to ensure effective communication
  • Computer literacy, particularly in Microsoft Office applications such as Word, Excel, and Outlook
  • Sound judgment to independently resolve issues with minimal supervision
  • The ability to manage multiple priorities and work efficiently under pressure
  • Excellent communication skills and professional phone etiquette
  • Experience handling confidential information responsibly
  • A reliable means of transportation
  • A commitment to fostering a positive workplace environment and contributing to process improvements


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