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Executive Administrative Coordinator

2 months ago

Alexandria, Virginia, United States Creative Financial Staffing Full time

About the Organization & Opportunity:

  • Creative Financial Staffing is a reputable nonprofit organization established in the 1970s.
  • This role offers the chance to contribute to a healthcare-focused mission within a collaborative team environment.
  • Employees appreciate the balance between work and personal life, along with opportunities for career advancement.
  • Flexible work arrangement with a hybrid schedule (2-3 days per week in the office).

Position Overview: Administrative Assistant

Key Responsibilities:

  • The Administrative Assistant will report directly to the Vice President of Education & Events and the Director of Events, providing essential administrative support, including managing inquiries related to donations, events, and programs, as well as updating online content.
  • The role involves processing donations through the NetForum system.
  • The Administrative Assistant will handle donor acknowledgments, which includes drafting letters in Word, printing, and mailing them.
  • This position requires email management, including monitoring assigned inboxes, responding to requests from members and non-members, and providing necessary information or referrals within a 24-hour timeframe.
  • The Administrative Assistant will collaborate with the team to maintain timelines and ensure that tasks are completed as scheduled.
  • The organization hosts a conference in September, and the Administrative Assistant may be required to travel to assist with the event, with all related expenses covered by the organization.

Weekly Responsibilities Include:

  • Generating data reports and tracking donor activities to share with the Vice President of Education and Events.
  • Assisting with gala support, including tracking and fulfillment.
  • Coordinating bi-weekly meetings with third-party event planners, organizing file sharing, and maintaining meeting agendas.
  • Supporting the logistics, planning, and execution of various organizational events.
  • Providing administrative assistance for the organization's Speakers Bureau.

Qualifications:

  • 1-2+ years of experience in an administrative role.
  • Proficient in Microsoft Office Suite, particularly Word (experience with Mail Merge is preferred) and basic Excel skills. Familiarity with Microsoft Planner is a plus.
  • Experience in the nonprofit sector is advantageous but not mandatory.
  • Previous involvement in event coordination is a plus, along with a genuine interest in this area.
  • A Bachelor's degree is preferred.

Ideal Candidate Attributes:

  • Ability to excel in a collaborative, team-oriented setting.
  • Exceptional attention to detail.
  • Strong time management capabilities.
  • Focused participation in meetings without distractions.
  • Highly organized with excellent written, verbal, and interpersonal communication skills.
  • A keen interest in event planning and supporting a nonprofit organization with a healthcare mission.

Qualified candidates are encouraged to submit their resumes for consideration for this exciting opportunity.