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Executive Administrative Coordinator

2 months ago

Alexandria, Virginia, United States NVT Staffing Full time
Job Overview

We are seeking a detail-oriented Executive Administrative Coordinator with a background in IT support to assist senior management. The successful candidate will demonstrate exceptional communication abilities, a keen eye for detail, and the capability to work both autonomously and collaboratively within a team. Experience in governmental operations is advantageous.

The Executive Administrative Coordinator plays a crucial role in ensuring the efficient operation of our organization, delivering vital support across various departments and to executives. This position requires a high degree of professionalism, outstanding organizational skills, and the ability to juggle multiple responsibilities effectively.

We value candidates who are dedicated to their professional development and are looking for long-term career opportunities.

Key Responsibilities:

  1. Administrative Support:
    • Oversee and manage executive calendars, including the arrangement of meetings, appointments, and travel logistics.
    • Draft and refine correspondence, reports, and presentations.
    • Handle incoming and outgoing communications, encompassing emails, phone calls, and postal mail.
  2. Office Administration:
    • Monitor office supply levels and place orders as necessary.
    • Maintain a clean, organized, and productive office environment.
    • Coordinate office maintenance and repair tasks.
  3. Data Management:
    • Update and manage databases and filing systems, both digital and physical.
    • Ensure the integrity and confidentiality of sensitive data.
    • Assist in the preparation of periodic reports.
  4. Client Relations:
    • Welcome and assist visitors, ensuring a professional and positive experience.
    • Address and resolve client inquiries and concerns promptly.
    • Act as a liaison for internal and external stakeholders.
  5. Event Planning:
    • Support the planning and execution of company events, meetings, and conferences.
    • Manage logistics, including venue selection, catering, and equipment arrangements.
    • Prepare and distribute meeting agendas and minutes.
  6. Project Assistance:
    • Provide administrative support for special projects and initiatives.
    • Conduct research and compile necessary data.
    • Collaborate with team members to ensure project timelines are adhered to.

Qualifications:

  • Education: High school diploma or equivalent; an associate's or bachelor's degree in business administration or a related field is preferred.
  • Experience: Proven track record as an administrative assistant or in a comparable role.
  • Skills:
    • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
    • Exceptional written and verbal communication skills.
    • Strong organizational and time-management capabilities.
    • Attention to detail and adept problem-solving skills.
    • Ability to work independently and collaboratively.
    • Professional demeanor and excellent interpersonal skills.