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Executive Administrative Coordinator

2 months ago

Alexandria, Virginia, United States Sparks Group Full time
Position OverviewCompany Overview: Sparks Group is seeking a dedicated Executive Administrative Coordinator to provide essential support to the President of our organization. The successful candidate will be highly organized and possess the ability to manage a variety of administrative functions effectively.

Key Responsibilities:
  • Perform a diverse range of administrative duties for the President, including the preparation of expense reports, drafting confidential communications, coordinating intricate travel arrangements, and assembling documents for meetings related to travel.
  • Execute clerical tasks such as composing letters, memos, invoices, reports, and other vital documents.
  • Prepare all outgoing communications for the President, ensuring accuracy in format, content, and attachments, while suggesting modifications when appropriate.
  • Oversee and manage incoming correspondence for the President, addressing routine inquiries and identifying which matters can be handled directly.
  • Act as a liaison with various internal and external departments.
  • Handle multiple projects concurrently, ensuring prompt follow-up on issues and concerns directed to the President, particularly those of a sensitive or confidential nature.
  • Schedule and participate in meetings on behalf of the President, documenting notes and recording minutes.

Qualifications:
  • Outstanding verbal and written communication abilities.
  • A minimum of 5 years of experience supporting executive-level personnel.
  • Ability to maintain discretion when dealing with confidential information and adapt to competing priorities.
  • Excellent interpersonal skills, with a proven ability to cultivate relationships with board members, staff, and stakeholders.
  • Proficient in Microsoft Office Suite, Adobe Acrobat, and social media platforms, with a readiness to learn new software as required.
  • Experience in managing websites, including using a content management system (CMS) for daily updates and maintenance.
  • Capability to lift up to 30 pounds occasionally.
  • Willingness to travel for two weeks annually.

This position requires in-person attendance.

Sparks Group is an equal opportunity employer. All qualified candidates will receive consideration for employment without regard to race, color, religion, sex, national origin, age, pregnancy, citizenship, family status, genetic information, disability, or protected veteran status.