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Administrative Executive Coordinator

2 months ago

Alexandria, Virginia, United States System One Full time
Position Overview:
System One is seeking a highly skilled Executive Assistant to deliver top-tier administrative support for a key Department of Defense Office.

Location: Onsite in Arlington, VA

Key Responsibilities:
  • Provide comprehensive administrative assistance to executive-level management and essential technical personnel.
  • Manage calendars, coordinate travel arrangements, and ensure timely attendance at meetings.
  • Prepare necessary documentation, including internal reports, briefings, and deliverables related to ongoing projects.
  • Handle clerical tasks such as drafting correspondence, managing information requests, and facilitating communication with stakeholders.
  • Oversee daily operational support functions, including action tracking, workload prioritization, and correspondence management.
  • Maintain high standards of quality in all correspondence for review by senior leadership.

Qualifications:
  • Active Top Secret security clearance with SCI eligibility is mandatory.
  • A minimum of 10 years of relevant experience, including at least 3 years supporting a C-Suite executive.
  • Proven experience in office administration, particularly in a federal or defense environment.
  • Exceptional communication skills and a strong sense of integrity.
  • Ability to effectively utilize action tracking software and the Defense Travel System.
  • Strong organizational skills with the capability to manage multiple tasks efficiently.
  • Proficient in Microsoft Office Suite, particularly Word, PowerPoint, Excel, and Outlook.
  • Bachelor's Degree is required.