HR and Administrative Support Specialist

13 hours ago


Princeton, New Jersey, United States Princeton IT Services Full time
Job Summary

We are seeking a highly organized and detail-oriented HR and Admin Assistant to support our Management team in various administrative tasks related to business. The ideal candidate will possess excellent communication skills, be able to multitask in a fast-paced environment, and maintain a high level of professionalism and confidentiality.

Key Responsibilities
  • Collaborate with the HR team to post job openings on various recruitment portals and social media platforms, ensuring maximum visibility for available positions.
  • Conduct initial interviews with candidates via video conferencing, following a structured format provided by the HR team. Assist in assessing candidate suitability based on predetermined criteria.
  • Work closely with the HR team to create and maintain a pipeline of qualified candidates for various positions. Keep track of candidate interactions and update candidate status in the applicant tracking system.
  • Assist in coordinating interview schedules between candidates and hiring managers, ensuring timely communication and efficient interview processes.
  • Collaborate with HR team members to create detailed and accurate job descriptions for open positions, highlighting key responsibilities, qualifications, and expectations.
  • Actively participate in talent acquisition meetings and discussions, providing input and assistance as needed. Contribute ideas for improving recruitment processes and attracting top talent.
  • Provide general administrative support to the HR department, including but not limited to filing, data entry, and organizing documents and records.
Requirements
  • Bachelor's degree in Human Resources, Business Administration, or related field preferred.
  • Prior experience in HR or recruitment is a plus.
  • Strong communication skills, both written and verbal.
  • Proficiency in Microsoft Office Suite and familiarity with applicant tracking systems.
  • Ability to maintain confidentiality and handle sensitive information with discretion.
  • Excellent organizational and time management skills, with the ability to prioritize tasks effectively.
  • Proactive attitude and willingness to take on new challenges.
  • Attention to detail and accuracy in all tasks.
  • Ability to work collaboratively in a team environment.

  • HR Coordinator

    1 week ago


    Princeton, New Jersey, United States Genmab AS Full time

    About the RoleWe are seeking a highly skilled and organized HR Coordinator to join our team at Genmab A/S. As an HR Coordinator, you will play a critical role in supporting the HR function and ensuring the smooth operation of our administrative processes.Key ResponsibilitiesScheduling and Coordination: Schedule appointments, meetings, and conferences, as...


  • Princeton, New Jersey, United States Addison Group Full time

    {"h1": "Administrative Assistant Role at Addison Group", "p": "We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Addison Group. As an Administrative Assistant, you will play a vital role in supporting our consultants and ensuring the smooth operation of our office.Responsibilities:* Manage travel arrangements,...


  • Princeton, New Jersey, United States LHH Recruitment Solutions Full time

    Job OverviewPosition: Foundation Services AssistantWork Arrangement: OnsiteCompensation: Up to $29/hrThis is a temporary contract position.Key Responsibilities:Coordinate company meetings, events, and conferences, which includes reserving rooms, arranging necessary equipment, preparing documentation, and organizing catering services.Provide comprehensive...


  • Princeton, New Jersey, United States EPIQ Systems Full time

    Job Overview:At Epiq Systems, we take pride in fostering a workplace where our team members are genuinely passionate about their roles.Position Summary:The FAST Service Specialist is responsible for delivering a range of administrative support services, which may encompass mail handling, printing, hospitality, facilities management, and reception duties.This...


  • Princeton, New Jersey, United States Church & Dwight Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Church & Dwight. As a key member of our Administrative and R&D team, you will provide administrative support to the Vice President, Global Quality, and the Global Vice President of Regulatory, and their respective extended leadership...


  • Princeton, New Jersey, United States Epiq Global Business Transformation Solutions, LLC Full time

    Job Description:A highly skilled Administrative Support Specialist is needed to provide exceptional support services to our clients. This unique role allows the employee to work with multiple accounts in the local market, providing a wide range of administrative support services.Key Responsibilities:Mail Services: Accurately meter, sort, and distribute mail...


  • Princeton, New Jersey, United States Epiq Full time

    Job Description:Epiq is seeking a highly skilled and detail-oriented Administrative Support Specialist to join our team. As a key member of our support staff, you will provide exceptional administrative support services to our clients, ensuring seamless day-to-day operations.Key Responsibilities:Mail Services: Accurately meter, sort, and distribute mail and...


  • Princeton, New Jersey, United States Adecco USA Full time

    Adecco USA is looking for a dedicated and skilled Human Resources Generalist to support our client's thriving workforce. The successful candidate will possess a comprehensive understanding of human resources practices and demonstrate the capability to oversee daily HR functions while collaborating with senior management. This position offers a competitive...


  • Princeton, New Jersey, United States Addison Group Full time

    Job Title: Executive Support SpecialistLocation: RemoteIndustry: Professional ServicesPay: $22 - $25/hr (DOE)About Our Client:Our client, a leading corporate consulting firm, is seeking a skilled Executive Support Specialist to support their dynamic team. This role requires a proactive individual with excellent organizational skills to manage various...


  • Princeton, New Jersey, United States J & J Staffing Resources Full time

    Job Title: Office AssistantWe are seeking a highly organized and detail-oriented Office Assistant to provide comprehensive administrative support to our Director. The ideal candidate will possess strong organizational skills, the ability to conduct research effectively, and experience in performing mail merges and creating purchase orders.Key...


  • Princeton, New Jersey, United States J & J Staffing Resources Full time

    We are seeking a highly organized and detail-oriented Office Assistant to provide comprehensive administrative support to our Director at Princeton University.Key Responsibilities:Provide administrative support to the Director, including scheduling meetings and preparing documents.Conduct research as needed to support projects and initiatives, ensuring...


  • Princeton, New Jersey, United States Educational Testing Service (ETS) Full time

    Office Operations Coordinator Job DescriptionAbout Educational Testing Service (ETS):With a legacy spanning over 75 years, ETS is a global leader committed to enhancing quality and equity in education. Our mission encompasses the provision of innovative educational solutions, groundbreaking research, and reliable assessments that empower learners globally to...


  • Princeton, New Jersey, United States Bindu Verma - State Farm Agent Full time

    Position OverviewWe are seeking a dedicated and bilingual (Spanish-speaking) professional to join our team. This role is essential in ensuring smooth communication and administrative support within our office.Key Benefits:Comprehensive health insuranceOpportunities for career growthPaid time off for personal well-beingProfit-sharing initiativesThe working...

  • HR Generalist

    2 weeks ago


    Princeton, New Jersey, United States Prostaff Solutions LLC Full time

    Job SummaryWe are seeking a highly skilled and detail-oriented HR Generalist to join our team at ProStaff Solutions LLC. As an HR Generalist, you will be responsible for providing administrative support to our HR department, ensuring the smooth execution of HR processes and policies.Key ResponsibilitiesAssist and support all HR processes, including...


  • Princeton, New Jersey, United States LHH Full time

    Executive Assistant OpportunityLHH is seeking a highly skilled Executive Assistant to support our team in Princeton, NJ. This is a contract (temp) position, onsite, with a competitive hourly rate of $24-$27, depending on experience. Our company offers a comprehensive benefits package, including medical, dental, vision, life insurance, short-term disability,...


  • Princeton, New Jersey, United States Innova Solutions Full time

    Administrative Support Role at Innova SolutionsInnova Solutions is currently seeking a highly skilled and organized Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to the Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity (GI&D) team.This role involves...


  • Princeton, New Jersey, United States Precision Life Sciences Full time

    Position: Senior Executive AssistantWe are in search of a skilled Senior Executive Assistant to join our team at Precision Life Sciences. This role is pivotal in providing comprehensive support to our Senior Leadership Team in a hybrid work environment. If you thrive on contributing to organizational success and seek mentorship from seasoned leaders in the...


  • Princeton, New Jersey, United States Berlitz Full time

    Position Overview:This is a full-time remote opportunity, operating Monday through Friday.Key Responsibilities:In this position, you will engage with our HR management system (UKG) on a daily basis to:Advertise new job openingsManage recruitment platformsFacilitate the onboarding processRevise and update job descriptionsExecute various administrative tasks...


  • Princeton, New Jersey, United States MassGenics Full time

    Job Summary:We are seeking an experienced Executive Support Specialist to provide administrative support to our Chief Inclusion & Diversity Officer and the Global Inclusion & Diversity team at MassGenics.Key Responsibilities:Administrative Support: Provide executive-level administrative assistance, including calendar management, communication management, and...


  • Princeton, New Jersey, United States Parrish Consulting Services, Inc Full time

    Job OverviewParrish Consulting Services, Inc. is in search of a qualified candidate for the role of IT Operations Support Specialist. This position demands exceptional interpersonal communication skills, with a focus on understanding customer concerns and effectively resolving challenging situations. Strong organizational abilities and proven project...