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Office Coordinator

2 months ago

Jersey City, New Jersey, United States Fresh Form Draft Full time
Job Summary

We are seeking a highly skilled and organized Office Coordinator to join our team at Fresh Form Draft. As the first point of contact for visitors and clients, you will be responsible for providing exceptional customer service and ensuring a positive experience for everyone entering the office.

Key Responsibilities
  • Front Desk Operations: Greet and welcome visitors in a warm and professional manner, manage the reception area, and ensure it is clean, organized, and stocked with necessary materials.
  • Communication and Administration: Answer and direct phone calls, take messages as needed, and assist with administrative tasks such as data entry, filing, and document preparation.
  • Logistics and Coordination: Handle incoming and outgoing mail and packages, schedule appointments, and manage meeting room reservations.
  • Team Support: Coordinate with internal teams to ensure the smooth operation of day-to-day activities, maintain office supplies inventory, and order items as needed.
  • Client Support: Provide information to visitors about the company's services and direct them to the appropriate person or department, assist in organizing company events and meetings.
Requirements
  • Education and Experience: High school diploma or equivalent; additional qualifications in office administration are a plus. Prior experience as a receptionist or in a similar front-desk role preferred.
  • Skills and Knowledge: Excellent verbal and written communication skills, proficiency in MS Office (Word, Excel, PowerPoint) and office management systems, strong organizational and multitasking skills.
  • Personal Qualities: Friendly and professional demeanor, excellent customer service skills, ability to handle multiple tasks simultaneously in a fast-paced environment, dependable, punctual, and able to maintain confidentiality.
What We Offer
  • Competitive Salary: Commensurate with experience.
  • Comprehensive Benefits: Healthcare benefits package, retirement savings plan with company match, paid vacation and holidays.
  • Professional Growth: Opportunities for professional growth and development.