Office Coordinator

8 hours ago


Jersey City, New Jersey, United States Peace Global Logistics Full time
Job Description

We are seeking a highly organized and detail-oriented Office Assistant to join our team at Peace Global Logistics. As an Office Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Administrative Support: Provide administrative support to our team, including scanning, photocopying, and filing documents, as well as maintaining office equipment.
  • Meeting Coordination: Arrange meetings by reserving rooms and securing refreshments, ensuring a seamless experience for our clients and team members.
  • Research and Data Compilation: Conduct research and compile data upon request, providing valuable insights to support our business operations.
  • Office Supplies Management: Manage office supplies, including refreshments, to maintain a well-stocked and efficient workspace.
  • Mail and Fax Distribution: Open, sort, and distribute mail and faxes, ensuring timely communication with our clients and partners.
  • Travel Arrangements: Schedule travel arrangements for senior executives, ensuring their trips are well-planned and executed.
  • Document Preparation: Prepare documents such as invoices, memos, and financial statements, using word processor or presentation software.
Requirements
  • Proven Experience: Proven experience in warehouse management and logistics operations.
  • Leadership and Interpersonal Skills: Strong leadership and interpersonal skills, with the ability to communicate effectively with team members, management, and external partners.
  • Problem-Solving and Attention to Detail: Excellent problem-solving abilities and attention to detail, with the ability to prioritize tasks and work effectively under pressure.
  • Warehouse Management Systems: Familiarity with warehouse management systems (WMS) and logistics software.
  • Safety Regulations: Knowledge of safety regulations and best practices in warehouse operations.
  • Certification: Certification in logistics or supply chain management (desired but not required).

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