Office Coordinator

4 days ago


Jersey City, New Jersey, United States Interstate Air Conditioning & Heating Full time
Job Title: Office Administrator

Company Overview:

Interstate Air Conditioning & Heating is a leading provider of commercial HVAC services in New York and New Jersey. Our team of over 75 professionals includes field technicians, project managers, estimators, and administrators who work together to deliver exceptional service to our customers.

Job Summary:

The Office Administrator plays a critical role in supporting the service team by providing administrative assistance, answering phones, and communicating with customers and vendors.

Key Responsibilities:
  1. Answer phones and respond to customer inquiries in a professional and friendly manner.
  2. Provide administrative support to the service team, including dispatching field technicians and verifying vehicle tracking.
  3. Communicate with customers to schedule service appointments and ensure timely follow-up.
  4. Manage on-call schedules for technicians and track their dispatch, arrival, and completion times.
  5. Perform other duties as assigned by management.
Qualifications:
  • Associate's degree or equivalent experience.
  • Proficient in Microsoft Word and Excel.
  • Excellent communication, organizational, and analytical skills.
  • Ability to work effectively in a team environment and display initiative.
What We Offer:
  • Competitive salary and incentives.
  • Excellent training programs.
  • PTO, medical, and 401(k) benefits.

  • Office Coordinator

    1 month ago


    Jersey City, New Jersey, United States Peace Global Logistics Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Coordinator to join our team at Peace Global Logistics. As an Office Coordinator, you will play a critical role in ensuring the smooth day-to-day operations of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including scanning,...

  • Office Coordinator

    3 weeks ago


    Jersey City, New Jersey, United States Proclinical Staffing Full time

    Administrative Assistant OpportunityProclinical Staffing is seeking a detail-oriented and organized Administrative Assistant to support the smooth operation of our office environment.Key Responsibilities:The successful candidate will be responsible for managing business programs, services, and events, maintaining office supplies, and coordinating with...

  • Office Coordinator

    2 weeks ago


    Jersey City, New Jersey, United States Peace Global Logistics Full time

    Job DescriptionWe are seeking a highly organized and detail-oriented Office Assistant to join our team at Peace Global Logistics. As an Office Assistant, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team, including scanning, photocopying, and...


  • Jersey City, New Jersey, United States SourcePro Search Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Operations Coordinator to join our team at SourcePro Search. The successful candidate will be responsible for providing administrative support to our office operations, ensuring the smooth day-to-day functioning of our business.Key ResponsibilitiesSort and deliver incoming mail and...


  • Jersey City, New Jersey, United States Smart Start Academy Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Assistant to support the smooth operation of our early childhood education center. The ideal candidate will have excellent communication skills, be proficient in Microsoft Office, and have a passion for early childhood education.Key ResponsibilitiesAdministrative Support: Manage front...


  • Jersey City, New Jersey, United States Complete Staffing Solutions Full time

    Job OverviewComplete Staffing Solutions is seeking a highly organized and detail-oriented Part Time Office Administrator to join our team.Key Responsibilities:Maintain accurate and up-to-date physical and electronic files.Provide administrative support to various departments, including coordinating meetings and projects.Assist with tasks such as data entry,...


  • Jersey City, New Jersey, United States Sales Bizlab Full time

    Job Title: Front Office AssistantJob Summary:We are seeking a highly organized and customer-focused Front Office Assistant to join our team at Sales Bizlab. As the first point of contact for clients, vendors, and visitors, you will be responsible for providing exceptional service and support to our team.Responsibilities:* Greet and welcome visitors in a...


  • Jersey City, New Jersey, United States Urban Spine and Joint Full time

    Join Our Team as a Front Desk Associate and Medical AssistantWe are seeking a highly organized and detail-oriented Front Desk Associate and Medical Assistant to join our team at Urban Spine and Joint in Jersey City. As a key member of our front office team, you will be responsible for providing exceptional patient care and administrative support to our...


  • Jersey City, New Jersey, United States American Family Care Hudson Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Medical Receptionist to join our team at American Family Care Hudson. As a Medical Receptionist, you will be responsible for accurately checking patients in and out, verifying insurance, collecting payments, and maintaining patient records and accounts. You will also be responsible for...


  • Jersey City, New Jersey, United States Net Commesh Full time

    Job Title: Administrative AssistantLocation: Jersey City, NJJob Type: Full-TimeJob Summary:The Administrative Assistant will provide comprehensive support to ensure efficient operations within the office. This role involves a variety of administrative and clerical duties, including managing schedules, handling correspondence, organizing documents, and...


  • Jersey City, New Jersey, United States Net Commesh Full time

    Job Title: Administrative CoordinatorThe Administrative Coordinator is the first point of contact for visitors and callers at Net Commesh. This role is responsible for greeting guests, answering phones, managing incoming and outgoing communications, and providing general administrative support to the office.Key Responsibilities:Front Desk Management:Greet...


  • Jersey City, New Jersey, United States Pieces of HR Full time

    Job OverviewPieces of HR is a leading HR service provider specializing in supporting small businesses and startups with expert HR and recruiting solutions.We are seeking a skilled and friendly Front Office Ambassador to join our team.Key ResponsibilitiesProvide exceptional customer service to clients, customers, and visitorsManage the reception area,...

  • Office Manager

    4 weeks ago


    Jersey City, New Jersey, United States The Slate Group Full time

    Job Title:Office Manager/Client ManagerLocation:Onsite in Wall, NJSalary Range:$60,000 - $70,000 base salaryPosition Overview:We are seeking a dynamic and customer-focused Office Manager/Client Manager to oversee the day-to-day operations of our office in Wall, NJ. This role is pivotal in managing a team of 3 to 4 direct reports, maintaining high standards...

  • Office Administrator

    2 weeks ago


    Jersey City, New Jersey, United States Fresh Form Draft Full time

    Job Title: Office ReceptionistWe are seeking a highly organized and detail-oriented Office Receptionist to join our team at Fresh Form Draft. As the first point of contact for visitors and clients, you will be responsible for providing exceptional customer service and ensuring a positive experience for everyone entering the office.Key...

  • Office Manager

    3 weeks ago


    Jersey City, New Jersey, United States The Slate Group Full time

    Job Title: Office Manager/Client ManagerLocation: Onsite in Wall, NJSalary Range: $60,000 - $70,000 base salaryPosition Overview:We are seeking a dynamic and results-driven Office Manager/Client Manager to oversee the day-to-day operations of our office in Wall, NJ. This role is pivotal in managing a team of 3 to 4 direct reports, maintaining a high standard...

  • Office Coordinator

    3 days ago


    Gloucester City, New Jersey, United States Holt Logistics Corp Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Office Clerk to join our team at Holt Logistics Corp. As a key member of our operations team, you will play a critical role in ensuring the smooth day-to-day operations of our port facility.Key ResponsibilitiesProvide administrative support to the Office Manager and other team members,...

  • Office Manager

    4 weeks ago


    Jersey City, New Jersey, United States AdvoCare Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at AdvoCare, LLC. As a key member of our healthcare team, you will be responsible for ensuring the smooth operation of our medical practice, providing exceptional patient care, and maintaining a positive and productive work environment.Key ResponsibilitiesDevelop and...

  • Regulatory Officer

    5 days ago


    Jersey City, New Jersey, United States Sumitomo Mitsui Banking Corp Full time

    Job Title: Regulatory OfficerSumitomo Mitsui Banking Corp. is a leading global financial institution with a rich history and diverse range of financial services. As a Regulatory Officer, you will play a critical role in assisting the Regulatory Change Management Team in identifying and implementing regulatory changes that impact our business.Key...

  • Office Manager

    4 weeks ago


    Jersey City, New Jersey, United States AdvoCare Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at AdvoCare, LLC. As a key member of our healthcare team, you will be responsible for ensuring the smooth operation of our medical practice, providing exceptional patient care, and maintaining a positive and productive work environment.Key ResponsibilitiesDevelop and...

  • Office Director

    3 weeks ago


    Jersey City, New Jersey, United States AdvoCare Full time

    Job SummaryWe are seeking a highly skilled and experienced Office Manager to join our team at AdvoCare, LLC. As a key member of our practice, you will be responsible for ensuring the smooth operation of our office and providing exceptional patient care.Key ResponsibilitiesDevelop and maintain a working knowledge of our outpatient medical practice to maximize...