Office Administrator

2 weeks ago


Jersey City, New Jersey, United States Fresh Form Draft Full time
Job Title: Office Receptionist

We are seeking a highly organized and detail-oriented Office Receptionist to join our team at Fresh Form Draft. As the first point of contact for visitors and clients, you will be responsible for providing exceptional customer service and ensuring a positive experience for everyone entering the office.

Key Responsibilities:
  • Welcoming and greeting visitors in a professional and friendly manner.
  • Answering and directing phone calls, managing the company's main phone line, and taking messages as needed.
  • Managing the reception area, ensuring it is clean, organized, and stocked with necessary materials.
  • Handling incoming and outgoing mail and packages.
  • Scheduling appointments and managing meeting room reservations.
  • Assisting with administrative tasks, such as data entry, filing, and document preparation.
  • Coordinating with internal teams to ensure the smooth operation of day-to-day activities.
  • Maintaining office supplies inventory and ordering items as needed.
  • Providing information to visitors about the company's services and directing them to the appropriate person or department.
  • Assisting in organizing company events and meetings.
Requirements:
  • High school diploma or equivalent; additional qualifications in office administration are a plus.
  • Prior experience as a receptionist or in a similar front-desk role preferred.
  • Excellent verbal and written communication skills.
  • Proficiency in MS Office (Word, Excel, PowerPoint) and office management systems.
  • Strong organizational and multitasking skills.
  • Friendly and professional demeanor with excellent customer service skills.
  • Ability to handle multiple tasks simultaneously in a fast-paced environment.
  • Dependable, punctual, and able to maintain confidentiality.
What We Offer:
  • Competitive salary commensurate with experience.
  • Comprehensive healthcare benefits package.
  • Retirement savings plan with company match.
  • Paid vacation and holidays.
  • Opportunities for professional growth and development.

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