Administrative Coordinator

18 hours ago


Jersey City, New Jersey, United States Net Commesh Full time
Job Title: Administrative Coordinator

The Administrative Coordinator is the first point of contact for visitors and callers at Net Commesh. This role is responsible for greeting guests, answering phones, managing incoming and outgoing communications, and providing general administrative support to the office.


Key Responsibilities:
  1. Front Desk Management:
    • Greet and welcome visitors in a friendly, professional manner.
    • Ensure the front desk and reception area is tidy and presentable, with all necessary materials.
    • Direct visitors to appropriate departments or meeting rooms.
  2. Phone and Communication Handling:
    • Answer, screen, and forward incoming phone calls promptly and courteously.
    • Manage and distribute mail, email, and other forms of communication.
    • Schedule appointments and maintain calendars for meetings and events.
  3. Administrative Support:
    • Assist with clerical tasks such as filing, photocopying, scanning, and data entry.
    • Maintain office supplies and place orders as needed.
    • Coordinate with internal teams and departments for office management tasks and inquiries.
  4. Customer Service:
    • Handle inquiries from the public and provide general information about the organization.
    • Manage bookings for conference rooms and resources as needed.
    • Assist with visitor security protocols, including visitor sign-ins and issuing visitor passes.

Qualifications:
  • High school diploma or equivalent; additional qualifications in Office Administration are a plus.
  • Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
  • Strong communication skills (written and verbal).
  • Professional attitude and appearance.
  • Multitasking and time-management skills, with the ability to prioritize tasks.
  • Customer service orientation and attention to detail.


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