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Office Administrator

2 months ago

Washington, Washington, D.C., United States CINQCARE Full time
About CINQCARE

CINQCARE is a provider-led, community-based health and care partner dedicated to improving the health and well-being of those who need care the most. Our local physicians, nurses, and caregivers work together to serve people and the communities they live in, beyond just treating symptoms. We remove barriers by delivering personalized care as close to home as possible, often in-home, because we know a deep understanding of our Family Members' race, culture, and environment is critical to delivering improved health outcomes.

About the Job

Located in our Washington, DC headquarters, the Office Manager reports to the Director for Planning, Design and Construction. Under minimal supervision, the Office Manager will be responsible for providing administrative and facilities support to the corporate offices CINQCARE. The Office Manager should embody CINQCARE's core values, including, Trusted, Empathetic, Committed, Humble, Creative and Community-Minded.

Key Responsibilities:
  • Create and maintain a clean, professional, and functional office environment in a shared office suite
  • Build solid and sustainable relationships and interactions with all levels in the organization and maintain effective communications and collaboration with employees, vendors, and other to ensure smooth operation and problem resolution
  • Manage office assignments and space use
  • Order office supplies and manage mail and shipments in and out
  • Manage employee access system and clear visitors into the building
  • Place and track work orders through building portal for day-to-day issues and coordinate larger issues with Facilities Director
  • Manage the copier and shared business machine contracts and service calls
  • Manage access including ordering, tracking, issuing access cards and reporting on space access
  • Coordinate with IT to ensure the work environment works
  • Serve as point of contact for vendors and set and adhere to budget
  • Provide ad-hoc support to management and cross-department initiatives as directed
  • Provide meeting and event support and manage all aspects of the meeting rooms and Conference Center
About You

The Office Manager should have the following qualifications:

  • Education: Bachelor's degree preferred
  • Experience: Minimum of three years of executive office administration experience in a corporate environment required
  • Technology: Proficiency in Microsoft suite and related software applications, familiarity with email scheduling tools and Microsoft Teams
  • Entrepreneurial: Excellent time management skills and ability to multi-task and prioritize work, attention to detail and problem-solving skills
  • Strong organizational and planning skills in a fast-paced environment
  • Communication: Excellent written and verbal communication skills, with the ability to confidently solve problems
  • Relationships: Ability to build and effectively manage relationships with business leaders and external constituents and partners
  • Culture: Good judgement, impeccable ethics, and a strong team player