Office Administrator

3 weeks ago

Washington, Washington, D.C., United States The Tatitlek Corporation Full time
Job Summary

The Tatitlek Corporation is seeking an experienced Office Administrator to provide administrative support to the DRL/FO office. The successful candidate will be responsible for coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.

Key Responsibilities
  • Support the Assistant Secretary, Deputy Assistant Secretaries, and Senior Advisors in coordinating and assisting in the accomplishment of administrative and operational issues, processes, and business needs.
  • Represent the DRL/FO by monitoring and reviewing all incoming and outgoing correspondence/action and determining the proper action to be taken.
  • Forward assignments to appropriate staff members and apply editorial skills and knowledge in proofreading and editing completed work.
  • Maintain DRL/FO calendars and schedule meetings, both internally and externally, and speaking engagements.
  • Ensure time and attendance on Web Time and Attendance via Telecommunications (Web TATEL aka TATEL) is accurate for direct reports and other FO staff.
  • Assist in data entry for annual performance evaluations of staff via ePerformance software system.
  • Guide the procurement of office supplies via Ariba.
  • Keep office phone lists, safe combination information, and other internal information up to date and distributed on an as-needed basis.
  • Provide courteous and responsive service to visitors and callers, including by answering the phone and buzzing visitors into the suite, and escorting visitors for the DRL/FO and others, as appropriate, within the building.
  • Run occasional errands, related to State Department business, for passport and visa related material as well as photocopying and faxing documents.
  • Track travel and office expenses.
  • Make repair, cleaning, and physical maintenance requests, as necessary.
  • Provide escort to building support staff (e.g. Janitorial, etc.), as appropriate.
  • Maintain business contact lists (e.g. by scanning business cards and maintaining database of contacts) for the DRL/FO.
  • Assist in developing and maintaining the Bureau SharePoint website.
  • Proofread and properly format papers in accordance with pre-determined style submitted for FO review.
Requirements
  • Highly proficient with Microsoft Office Suite.
  • At least three (3) years of executive level office management experience.
  • High working knowledge of E2 Solutions and travel regulations.
  • Strong attention to detail.
  • Work under tight deadlines.
  • Experience with keeping Executives' calendars.
  • Excellent organizational, interpersonal, and communication skills.
Additional Qualifying Factors

A satisfactory background screening, negative drug test, positive references and proof of identity and legal authorization to work in the United States and for TTC are required.

The Tatitlek Corporation gives hiring, promotion, training and retention preference to Tatitlek shareholders, shareholder descendants and shareholder spouses who meet the minimum qualifications for the job.

As an equal opportunity employer, The Tatitlek Corporation recognizes that our strength lies in our people. Discrimination and all unlawful harassment, including sexual harassment, in employment is not tolerated.

We encourage success based on our individual merits and abilities without regard to race, color, religion, national origin, gender, sexual orientation, gender identity, age, disability, marital status, citizenship status, military status, protected veteran status or employment.

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